Logistics Coordinator

James Fisher and Sons plc; Aberdeen City; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the oil and gas industry is seeking a Logistics Coordinator to manage all logistics activities, ensuring compliance and efficiency. The role involves procurement support, transport management, and maintaining supplier relationships. Candidates should possess strong logistical management skills, attention to detail, and the ability to work under pressure. This position offers a hybrid working model and encourages applications from diverse backgrounds.

Qualifications

• Experience in logistics, purchasing, scheduling, and planning.
• Knowledge of Customs Declaration Service (CDS) portal preferred.
• Ability to work under pressure with strong attention to detail.

Responsibilities

• Manage logistical requirements for James Fisher Offshore/JF Decom.
• Ensure compliance with customs and excise requirements.
• Develop best practices for logistics processes.

Skills

Logistical management

Procurement

Time management

Organizational skills

Analytical thinking

Communication skills

Education

Qualification in Dangerous Goods by Air, Road and SEA

Tools

Sage

Microsoft Word

Microsoft Excel

Job description

About the Role

Logistics Coordinator
Oldmeldrum, Aberdeen
Permanent position

The Company:
James Fisher Offshore & JF Decom is a trusted partner across the oil and gas life of field from drilling to abandonment. We combine knowledge, innovation and experience to provide engineering solutions, equipment and full project support from subsea and decommissioning operations. With extensive operational experience, a global footprint and the backing of our parent company James Fisher and Sons plc, we are a market leader within the industry.

ScanTech is a leading service provider to the energy, resources, renewables and oil & gas markets worldwide.
Our vision is to become the highest quality and best value air & stream service provider of first choice for the global energy industry.
In addition to our UK operation Scantech Offshore also has operations across the globe.

The Role:
Will be responsible for the control and implementation of all Logistics activities for James Fisher Offshore/JF Decom, including supporting Procurement with sourcing parts and services.

Key Duties & Responsibilities:

• Manage and control all Logistical requirements for James Fisher Offshore/JF Decom.
• Ensure company compliance with all customs and excise requirements.
• Responsible for engaging with Customs & Excise as required and being the "face" of the company for all audit and Customs & Excise interactions.
• Develop and implement best practice processes and procedures for dealing with all aspects of logistics.
• Arrange and manage transport and logistics (couriers and haulage) in the most efficient and effective manner to support business operations.
• Ensure all company delivery notes, manifests, commercial invoices and dangerous goods paperwork are raised correctly.
• Process internal and external material requisitions in a timely manner, whilst maintaining an understanding of priorities.
• Ensure that purchase orders are raised correctly and in line with company procedures.
• Strive to ensure that all parts are delivered on time, to budget and to the appropriate revision and quality.
• Make sure goods and services are supplied with supporting paperwork and this is passed over to the relevant department(s) as required.
• Negotiate best possible prices with suppliers.
• Obtain quotes to support bids and tenders for new work and projects.
• Organise project specific equipment to support company operations and projects.
• Review and oversee purchase orders in company ERP system.
• Manage and schedule company demands, while maintaining an understanding of customer requirements, priorities and availability of parts and services.
• Build and manage relationships with suppliers and internal customers.
• Identify new suppliers that best serve the needs of the business.
• Communicate any logistical issues to Management and internal customers.
• Assist the Accounts Department in making sure that invoices can be correctly matched and processed, helping to resolve any PO queries as they arise.
• Keep project files and job spreadsheets up to date and accurate.
• Ensure that companywide policies and procedures are adhered to.
• Maintain a clean and tidy working environment, ensuring that all relevant Health and Safety requirements are met.

Work in a professional manner at all times, regardless of the task set and be pro-active in promoting a positive image for the department, James Fisher Offshore/JF Decom and the James Fisher Group.

Skills & Experience:

• Proficient in all logistical management activities, procurement, with a strong appreciation of the wider business perspective.
• Ideally with knowledge and understanding of how to use the online Customs Declaration Service (CDS) portal.
• Excellent knowledge and understanding of different transport methods.
• Able to work well with others, while being self-motivated and able to work under own initiative.
• Knowledge of using Sage.
• Strong IT skills, particularly in Microsoft Word and Excel applications.
• Preferred but not essential would be the qualification in Dangerous Goods by Air, Road and SEA.

Who are we looking for?
We are looking for someone with a calm approach who is able to work under pressure.
Confident, positive, and enthusiastic ideally with experience of working in a similar role.
Experience of working in a position that has involved purchasing, logistics, scheduling and planning.
Excellent time management and organisational skills with a strong attention to detail.
Willingness to undertake courses to keep up to date with guidelines and industry best practice.
Good Analytical thinking skills with strong verbal and written communication skills.

Hybrid/flexible working is available.

Due to the volume of applications that we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment.

James Fisher and Sons plc, has partnered with the Career Transition Partnership, the official provider of Armed Forces resettlement for over 20 years we welcome applications from former members of the armed forces or service leavers.

James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds.We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce.