Logistics And Warehouse Administrator

BOOTS; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the pharmacy sector is seeking an Administrator for its Warehouse & Logistics team. The role involves managing administrative functions, ensuring efficient processes through data management, and coordinating tasks across various departments. Ideal candidates should possess strong Microsoft Office skills and a proactive approach to continuous improvement, along with being detail-oriented. This position offers opportunities for travel across the UK and the chance to play a pivotal role in enhancing efficiency.

Benefits

Boots Retirement Savings Plan

Discretionary annual bonus

Generous employee discounts

Enhanced maternity/paternity/adoption leave pay

Flexible benefits scheme

Access to free counselling and support

Qualifications

• Proficient in Microsoft Office Suite.
• Willingness to learn and operate CMMS.
• Strong time-management skills with attention to detail.

Responsibilities

• Manage and coordinate essential administrative tasks.
• Ensure records are maintained to high standards.
• Suggest and implement improvements to processes.

Skills

Microsoft Office Suite

Data Management

Process Improvement

Tools

CMMS

Power Automate

Power Apps

Power BI

Job description

Closing date: 15 June 2025

Recruitment Partner: Matt Haywood - [e-mail]

About the role

We're more than just trucks and sheds here. We're a world class, award-winning operation- ensuring that our customers have access to the right products at the right time in any of our stores across the UK .If you're ambitious, can build great relationships with suppliers across the globe, and collaborate across many different departments, then Supply Chain is a great place to develop your career. Boots UK is part of the Retail Pharmacy International Division of Walgreens Boots Alliance and is the UKs leading pharmacy-led health and beauty retailer. With over 1900 stores in the UK our purpose is to help our customers look and feel better than they ever thought possible.

We're looking for an Administrator to join our Warehouse & Logistics team in Nottingham. You'll play a pivotal role in supporting the engineering team by managing and coordinating essential administrative and technical tasks. This role involves maintaining and updating key systems, including training records, medical appointments, holiday schedules, and the facilities management CMMS (Computerized Maintenance Management System).

This role would also be great for someone to step in and make a difference to how we use and manage our data. Having a proactive approach to continuous improvement through learning and potentially utilising Power Platforms to automate administrative functions and enhance process efficiency would be key within this role, as well as being able to challenge the status quo and continuously drive for improvement!

This role would also require travel across the UK to our different Warehouses and sites, therefore you would need to have a valid UK driving licence and be able to travel overnight too when required.

Record Keeping: Ensure all records are filed and maintained to high standards, ensuring everything is kept up to date and in the right place.

IT Systems Support: Utilise Microsoft Office Suite (Excel, Word, Outlook, etc.) for general administration and document creation. Troubleshoot basic IT issues and assist in the use of CMMS.

Vendor Coordination: Assist with booking and managing appointments with third-party vendors for services such as routine service visits, repairs and projects. Closely liaising with vendor and Boots contact to ensure timely and efficient service is achieved

Process Improvement: Suggest and implement improvements to administrative processes to streamline operations and improve efficiency within the engineering department.

Power Platforms Integration: Use Power Platforms tools to automate administrative tasks, such as approval workflows, reporting, and process optimisation.

What you'll need to have

• Proficient in Microsoft Office Suite (Excel, Word, Outlook). Familiarity with CMMS or a willingness to learn and operate the CMMS system.
• Knowledge or desire to learn Power Automate, Power Apps, and Power BI to automate processes and reporting.
• Ability to identify issues and provide solutions to optimise administrative functions and processes.
• Able to manage and update systems with high levels of accuracy and attention to detail
• Strong time-management skills, with the ability to juggle multiple tasks and prioritise effectively.

Our benefits

• Boots Retirement Savings Plan
• Discretionary annual bonus
• Generous employee discounts
• Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
• Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more.
• Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.

We have a great range of benefits in addition to the above that offer flexibility to suit you - find out more at boots.jobs/rewards. Exclusions may apply, eligible roles only. Please note, any salary estimates given on third-party sites are not provided or endorsed by Boots and may not be accurate.

Why Boots

At Boots, we foster a working environment where consideration and inclusivity help everyone to be themselves and reach their full potential. We are proud to be an equal opportunity employer, passionate about embracing the diversity of our colleagues and providing a positive and inclusive working environment for all. As the heart of everything we do at Boots, with you, we change for the better.

What's next

Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.

Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case-by-case basis.

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