Logistics Admin & Operations Coordinator — Path to Planner

Mosaic Recruitment Ltd.,; Colchester; On-site; GBP 32,000 - 33,000; Full time

Benefits offered by this job

Company pension

Benefits package

Job summary

Mosaic Recruitment Ltd. is seeking a highly organised Logistics Administrator to support its busy transport planning team in Colchester. This six-month contract, starting ASAP, requires access to your own transport and being within an hour of CO6.

You will provide day-to-day admin support, book travel, maintain records and liaise with drivers, field teams and planners to ensure smooth operations and timely customer updates. This role offers clear progression toward a permanent Planner position.

Qualifications

• Logistics, transport or busy operational administration experience.
• Excellent organisation and attention to detail, with the ability to manage several priorities at once.
• A confident communicator who can liaise professionally with drivers, colleagues, customers and suppliers.

Responsibilities

• Provide day-to-day administrative support to the transport and logistics planning team.
• Book hotels, accommodation and ad-hoc travel for drivers and field-based colleagues.
• Prepare and update job information, work instructions, site-access details and customer requirements.
• Act as a communication link between planners, drivers, field teams, sales colleagues and operational managers.
• Monitor shared inboxes, calls and Teams messages, passing information to the appropriate colleague and following up actions.
• Maintain accurate records, trackers and operational systems, ensuring information is current and complete.
• Support the administration of vehicle availability, maintenance bookings, servicing, MOTs and reported defects.
• Assist with service-area charges, receipts, purchase information and other delivery-related administration.
• Help collate information for operational reports, customer updates and cost tracking.
• Respond professionally to routine customer and internal queries, escalating operational or planning decisions appropriately.
• Provide additional coordination support during busy periods and operational incidents.

Skills

Logistics experience

Organisation

Communication

Microsoft Office

Tools

Outlook

Word

Excel

Job description

Mosaic Recruitment Ltd. is seeking a highly organised Logistics Administrator to support its busy transport planning team in Colchester. This six-month contract, starting ASAP, requires access to your own transport and being within an hour of CO6.

You will provide day-to-day admin support, book travel, maintain records and liaise with drivers, field teams and planners to ensure smooth operations and timely customer updates. This role offers clear progression toward a permanent Planner position.