Level 1 Support Specialist

Open Exchange Inc; Greater London; On-site; GBP 18,000 - 32,000; Part time

Benefits offered by this job

Ownership from day one

Career development path

Supportive team environment

Job summary

OpenExchange is seeking a Part-Time Level 1 Support Specialist with dual responsibilities across Product and IT Support. You will handle incoming tickets across product, operational, and IT areas, triaging and routing to the right people quickly.

You’ll work in a small, crucial team and own issues you can, while escalating more complex ones with clear context. The role is designed for 15 to 40 hours per week during UK business hours.

Qualifications

• 1+ years in a support, helpdesk, or operations role.
• Experience with ticketing/CRM systems (Freshdesk, Zendesk, Salesforce, Jira).
• Strong organisational and communication skills.
• Comfort with AI tools and willingness to learn OpenExchange products.

Responsibilities

• Act as first line of response for product, IT, and operational tickets.
• triage issues, reproduce when possible, and escalate with context.
• manage user accounts and configuration tasks.
• document ticket resolutions and maintain knowledge base quality.
• perform Salesforce admin tasks and ensure data quality.

Skills

1+ year experience

IT support tasks

Ticketing/CRM familiarity

Organised

Clear communicator

Team player

AI tools affinity

Tools

Freshdesk

Zendesk

Salesforce

Jira

Job description

OpenExchange is seeking a Part-Time Level 1 Support Specialist with dual responsibilities across Product and IT Support and Delivery Video Specialist functions, handling incoming tickets across a varied range of Product, operational, and IT areas. Within a small but crucial team, you will be responsible for resolving issues you can own directly and triaging those that need to go further — getting the right tickets to the right people, fast.

This is a role for someone who is organised, methodical, and comfortable switching between different types of work: one moment you might be setting up a new user account, the next investigating a post-event issue or ensuring Salesforce data is clean and accurate. You will be responsible for managing your queue of tickets within expected SLAs, and for delivering first class service to internal and external customers.

The position is designed as a 15 to 40-hour-per-week IT Support role. The ideal candidate will demonstrate strong technical aptitude, cross-functional collaboration skills, and the ability to perform in fast-paced, client-facing environments.

Key Responsibilities

Product Support & Triage

• Act as the first line of response for product-related tickets across OE Central, Passport, OE Stream, Podium, and related platforms
• Gather the right information from the reporter, reproduce issues where possible, and assess severity and impact
• Resolve straightforward product queries and configuration questions directly, using the Product Knowledge Base as your primary resource
• Escalate complex or unresolved product issues with clear, well-documented context

Setup & Configuration

• Create and manage user accounts across OE platforms
• Handle configuration tasks including CSV schedule uploads, blueprint and template management
• Support clients and internal teams with standard setup requests, following documented processes

IT Operations & User Management

• Handle user onboarding and offboarding requests — setting up accounts, configuring access, and ensuring everything is in place for day one
• Process hardware and software requests, coordinating with relevant teams to fulfil them
• Troubleshoot common IT issues, using all available resources — including AI tools and the Knowledge Base — to find solutions; resolving what you can and escalating more complex problems to dedicated IT resource

Event Delivery Logging

• Review post-event issue tickets raised by internal teams, ensuring they are accurately categorised and contain sufficient detail
• Route logged issues to the appropriate team for investigation — Product, Delivery, or IT — based on issue type
• Carry out routine Salesforce admin tasks including merging duplicate records and editing orders
• Maintain data quality standards and flag anomalies to the relevant team

Knowledge & Process

• Use the Product Knowledge Base as the go-to resource for issue resolution — and flag gaps where articles are missing or out of date
• Document ticket resolutions clearly and consistently, contributing to a reliable record of known issues and fixes
• Use AI tools actively and effectively across your work — whether that’s troubleshooting an IT issue, drafting a response, or researching an unfamiliar error.
• See AI as a powerful tool, but not a crutch. It is critical that you understand the answer, verify it works, document it properly, and ensure the end user gets a clear, accurate response

Required Qualifications

Experience & Background

• 1+ years’ experience in a support, helpdesk, or operations role
• Exposure to IT support tasks such as user administration, hardware requests, or software troubleshooting
• Experience working with a ticketing or CRM system (e.g. Freshdesk, Zendesk, Salesforce, Jira)
• Experience in a SaaS, virtual events, or technology services environment is a plus

Skills & Attributes

• Organised and methodical — able to manage a varied, fast-moving ticket queue without dropping the ball
• Clear communicator, written and verbal — clients and colleagues should always know where things stand
• Comfortable using software products and picking up new tools quickly
• Knows when to elevate — confident enough to resolve what’s in scope, disciplined enough not to overreach
• Positive attitude toward AI tools — curious about how they can make the job faster and better
• A team player who contributes to shared knowledge, not just their own queue

Work Schedule

• Availability of 15 - 40 hours per week is required during UK business hours.
• Flexibility to provide additional or last-minute support as operational needs arise

Learning & Development

We will provide training, but you must be ready to:

• Become familiar with all OpenExchange products within the first 90 days
• Build confidence with the Product Knowledge Base as your primary support resource
• Develop a solid understanding of our client base and the environments in which our platform is used
• Grow into broader responsibilities over time

What We Offer

• A front-row seat to a specialist virtual events technology business serving investment banks and corporate IR teams
• A varied, fast-moving role with real ownership from day one
• A supportive team environment with a clear development path