Legal Secretary/Receptionist

Avocet Legal Careers; Wellington; On-site; GBP 22,000 - 30,000; Full time

Job summary

A leading legal practice in Wellington seeks a Legal Secretary/Receptionist to enhance their busy office operations. This multifaceted role includes managing client interactions and providing essential support to legal staff. Candidates should possess strong organizational and communication skills, alongside a professional demeanor, to thrive in this supportive team environment.

Benefits

Competitive salary package

Generous benefits package

Professional development opportunities

Career progression within the firm

Supportive team environment

Qualifications

• Previous experience as a Legal Secretary or Receptionist preferred.
• Proficiency in Microsoft Office Suite.
• Experience in managing multiple priorities.

Responsibilities

• Provide clerical and administrative support to fee earners.
• Manage client interactions and perform reception duties.
• Assist with financial procedures and maintain office organization.

Skills

Organisational skills

Communication skills

Attention to detail

Time management

Client interaction

Tools

Microsoft Office Suite

Case management systems

Job description

Dani at Avocet Legal Careers is looking for a Legal Secretary/Receptionist to join a well-established legal practice in Wellington.

About The Client

Our client is a respected traditional high street practice with offices across Somerset area. They're experiencing significant growth and are looking for someone to play a vital role in keeping their busy Wellington office running smoothly. Known for their high standards and professional service, they offer excellent opportunities for development in a supportive team environment.

About The Role

This is a fantastic dual role where you'll be the friendly face of the firm while providing essential support to fee earners. You'll be at the heart of everything that happens in the office, from greeting clients and managing the phones to supporting lawyers with their caseloads. It's a varied, engaging position perfect for someone who enjoys being busy and making a real difference to both clients and colleagues.

Legal Secretary/Receptionist Responsibilities:

• Provide professional clerical and administrative support to fee earners
• Be the welcoming first point of contact for clients, visitors, and callers
• Use various software including Microsoft Office, Outlook, and case management systems to produce correspondence and documents
• Manage diaries, book appointments, attend meetings for note-taking, and coordinate meeting rooms
• Handle all postal duties including opening, sorting, and distributing mail
• Support financial control through billing procedures and collecting monies on account
• Assist with marketing activities and ensure prompt file closure with balanced ledgers
• Maintain office supplies, equipment ordering, and general office organisation
• Provide holiday and sickness cover for colleagues as needed

Legal Secretary/Receptionist Requirements:

• Previous experience as a Legal Secretary, Receptionist, or similar administrative role (preferably in a legal environment)
• Excellent organisational skills and ability to manage multiple priorities effectively
• Outstanding communication skills with a professional, friendly telephone manner
• Strong attention to detail and accuracy in all written work
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn case management systems
• Ability to work both independently and as part of a collaborative team
• Professional appearance and demeanour when dealing with clients and visitors
• Discretion and ability to handle confidential information appropriately
• Flexible approach and willingness to take on varied tasks as needed
• Strong time management skills and ability to meet deadlines consistently

Benefits:

• Competitive salary package
• Generous benefits package
• Professional development and training opportunities
• Career progression within an established, growing firm
• Supportive team environment
• Opportunity to work with one of the South West's leading legal practices

The Ideal Candidate

You're someone who thrives in a busy environment and genuinely enjoys helping people. You've got experience in legal support or similar administrative roles and understand the importance of professionalism and attention to detail. You're naturally organised, can juggle multiple tasks without getting flustered, and have that special ability to make everyone feel welcome. Most importantly, you're looking for a role where you can really contribute to a team's success while developing your own career.

This is a brilliant opportunity to join a well-respected firm that values its people and offers genuine opportunities for growth. If you're an experienced administrator looking for a varied, rewarding role where you can make a real impact, we'd love to hear from you.

Get in touch with Dani at Avocet Legal Careers on 01392 642073 or email her at [e-mail] today to discover more about this exciting opportunity.