Legal Secretary - Litigation

Nixon McQuade; Belfast City District; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Hybrid working

Permanent role

Benefits package

Job summary

Nixon McQuade in Belfast offers hybrid, permanent roles for Legal Secretaries supporting litigation teams. Successful candidates will handle secretarial duties, audio typing, and document preparation while maintaining client-focused service.

The role requires strong typing, organisation, and experience with case management systems, with proactive diary management and team support as core responsibilities.

Qualifications

• Experience as Legal Secretary, preferably within litigation.
• Strong audio typing and document production.
• Excellent organisation and attention to detail.
• Professional, client-focused approach and confident communication.

Responsibilities

• Provide secretarial and administrative support to solicitors and fee earners.
• Audio and copy typing of legal documents and correspondence.
• Prepare court documents, briefs and bundles.
• Manage diaries, appointments and important case deadlines.
• Maintain accurate client files and update case management systems.
• Liaise with clients, counsel and other third parties.
• Handle telephone and email enquiries professionally.
• Support the wider team with day-to-day administration and case progression.

Skills

Audio typing

Document production

Microsoft Office

Client-focused communication

Time management

Tools

Case management systems

Job description

Belfast | Hybrid opportunities | Salary Competitive DOE

Nixon McQuade is working with established law firms in Belfast to recruit Legal Secretaries for opportunities within their litigation teams.

These roles would suit an organised legal secretary who enjoys supporting fee earners, managing busy workloads and delivering a professional service to clients.

The Role

• Providing secretarial and administrative support to solicitors and fee earners.
• Audio and copy typing of legal documents and correspondence.
• Preparing court documents, briefs and bundles.
• Managing diaries, appointments and important case deadlines.
• Maintaining accurate client files and updating case management systems.
• Liaising with clients, counsel and other third parties.
• Handling telephone and email enquiries professionally.
• Supporting the wider team with day-to-day administration and case progression.

The Person

• Previous experience working as a Legal Secretary, ideally within litigation.
• Strong audio typing and document production skills.
• Excellent organisation and attention to detail.
• Confident communication skills and a professional, client-focused approach.
• Proficiency in Microsoft Office and experience using case management systems.
• Ability to prioritise competing tasks and work to deadlines.
• A proactive approach and the ability to work independently and as part of a team.

What's on Offer

• Hybrid working opportunities, subject to the firm's policy and any probation requirements.
• Permanent, full-time positions.
• Benefits packages and supportive team environments.
• Opportunities to develop your legal secretarial experience within established Belfast practices.