Legal Secretary

Davies; Belfast City District; On-site; GBP 22,000 - 26,000; Full time

Job summary

Davies in Belfast is seeking a capable Legal Secretary to join our Claims Management team. Based in our central Belfast offices, you will support litigated file handlers across insurance cases, handling audio typing, document preparation and diary management.

You will liaise with third parties, manage key dates, and work as part of a professional, confidential team committed to delivering market-leading results for our clients. The role is full-time, Monday to Friday, 9am to 5pm.

Qualifications

• Audio typing and copy typing to a high standard.
• Strong PC literacy with MS Word, Excel and Outlook.
• Experience with diary management and case management systems.
• Ability to maintain confidentiality and work with minimal supervision.

Responsibilities

• Typing letters, memos, emails and documents.
• Preparation of court documents and briefs.
• Making telephone calls and receiving messages on behalf of the solicitor.
• Managing email on behalf of the solicitor.
• Making appointments, keeping records and contacts up to date.
• Filing and photocopying duties, keeping records up to date.
• Adherence to ISO 9001 standards.
• Being a support to the firm and the wider team, as required.

Skills

Audio typing

Copy typing

Diary management

Time management

Communication skills

Telephone manner

Confidentiality

Filing

Photocopying

Well presented

Tools

MS Word

MS Excel

MS Outlook

Case Management software

Job description

Legal Secretary

Department: Claims Management

Employment Type: Permanent - Full Time

Location: Belfast

Description

An opportunity has arisen for a Legal Secretary to join our busy and growing Northern Ireland team, based in our central Belfast offices. You will be working alongside our litigated file handlers ensuring that we deliver market leading results for our clients. Our team handles all areas of insurance litigation from credit hire through to motor, casualty, disease and property, acting on behalf of a broad spread of insurer and corporate clients. You will assist the file handlers in the day to day handling of cases, dealing with audio typing, liaising with third parties and managing key dates, working as a team at all times.

Key Responsibilities

Key Accountabilities

• All forms of typing / audio typing – letters, memos, emails, documents,
• Preparation of court documents and briefs
• Making telephone calls and receiving telephone messages on behalf of the solicitor
• Sending and receiving e-mail messages on behalf of the solicitor,
• Making appointments, keeping records and contacts up to date,
• Filing, and photocopying duties, keeping records up to date,
• Adherence to ISO 9001 standards
• Being a support to the firm and the wider team, as and when required.

Working Hours

35 hours per week

Monday – Friday 9am – 5pm with 1 unpaid hour for lunch.

Primary location for this role is Belfast

Skills, Knowledge & Expertise

• Audio / copy typing
• PC literate, MS Word, MS Excel, Case Management
• MS Outlook – working knowledge of how to create and maintain contacts, working knowledge of diary maintenance, including joint diaries with other solicitors. Extensive knowledge of email especially working with attachments
• Photocopying, binding, scanning, filing,
• Effective time management – prioritise work for solicitor
• Diary management,
• Good communication skills and telephone manner
• Well presented, polite and professional,
• Maintain confidentiality and work without supervision.