Legal Secretary - Future Opportunities

Kirkland & Ellis; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Kirkland & Ellis seeks a proactive Legal Secretary for its London office. The role involves providing exceptional administrative support to Attorneys, managing legal document preparation, and collaborating across departments to enhance efficiency in legal practices. Ideal candidates are detail-oriented team players with strong communication skills and a problem-solving mindset.

Qualifications

• Excellent written and verbal communication skills.
• Skilled in managing multiple priorities and detail-oriented.
• Proficient in MS Word, Adobe Acrobat, PowerPoint, and Excel.

Responsibilities

• Provide administrative support, manage time entries, process expense reports.
• Work with various departments for seamless legal team support.
• Prepare and manage legal documents with attention to detail.

Skills

Communication

Organisational Skills

Attention to Detail

Problem-Solving

Tools

Microsoft Office 2016

Adobe Acrobat

PowerPoint

Excel

Job description

Are you a proactive, detail-oriented professional with a passion for delivering exceptional support in a dynamic, team-focused environment? Kirkland & Ellis is excited to welcome customer service-minded Legal Secretaries to join our London office. This year-round listing reflects our ongoing need for talented individuals who can help ensure our Attorneys receive the best support possible. As such, we invite applications from interested applicants year-round, response times may vary based on hiring needs and volume of applications so apply today to join a Firm where your contributions will make a lasting impact.

Joining Kirkland as a Legal Secretary means becoming a vital member of our practice services network, where you’ll collaborate with a committed team of professionals across multiple offices.This supportive environment is designed to provide our Attorneys with exceptional assistance, enhancing the overall efficiency and effectiveness of our legal practice.

The ideal candidate is adaptable, quick to learn new tools and processes, brings a problem-solving mindset and strong communication skills. If you’re highly organised, enthusiastic, and ready to contribute as a valuable part of a team, we encourage you to apply!

Key Responsibilities

• Administrative Support: Manage attorney time entries, process expense reports, schedule conference calls, and arrange travel using web-based applications. Conduct online research and handle various project-based tasks, including providing personal assistance as needed.
• Cross-Department Collaboration: Work daily with various departments across the Firm to ensure seamless support for our legal teams, including services like accounting, general services, and meeting coordination.
• Legal Document Management: Use software (Microsoft Office 2016, PowerPoint, Excel, Adobe Acrobat, etc.) to prepare, format, and finalise documents with a high level of accuracy and attention to detail. Organise and maintain both paper and electronic files in line with Firm policies, using our internal systems.
• Client Service and Teamwork: Act as an essential team player, ready to assist the broader Secretarial team to meet objectives. Build strong, supportive relationships with peers, attorneys, and clients, and proactively anticipate needs.
• Professionalism: Display professionalism and discretion in all interactions. Adhere to Firm policies and handle sensitive information with confidentiality and care.

Qualifications

• Strong Communicator: Excellent written and verbal communication skills with a customer-focused mindset.
• Organised and Detail-Oriented: Skilled in managing multiple priorities, with strong attention to detail and adaptability in a fast-paced environment.
• Technology: Proficiency in MS Word, Adobe Acrobat, PowerPoint, and Excel is preferred, along with a willingness to learn new software.
• Dependable: Reliable attendance and punctuality, with flexibility for occasional overtime as needed as well as being a continuous team player.