Legal Secretary/Administrator

Office Angels; Glasgow; On-site; GBP 27,000; Full time

Job summary

An established legal firm in Glasgow is seeking a dedicated Legal Secretary to enhance their team. This role involves a variety of administrative tasks to ensure smooth operations, including drafting legal documents, managing communications, and utilizing case management systems. The ideal candidate will possess strong organizational skills, attention to detail, and a background in legal processes. Join a friendly and collaborative work environment that values professional development and offers a competitive salary package. If you are passionate about providing exceptional legal services and thrive in a dynamic setting, this opportunity is perfect for you.

Benefits

Competitive salary package

Comprehensive benefits package

Professional development opportunities

Friendly work environment

Qualifications

• Previous experience in a legal role is essential.
• Strong organisational and multitasking skills are required.
• Proficiency in case management systems is desirable.

Responsibilities

• Assist in drafting lease management and variation documents.
• Manage incoming and outgoing mail and client payments.
• Use case management system to generate client invoices.

Skills

Organisational skills

Multitasking

Communication skills

Interpersonal skills

Attention to detail

Data entry

Legal processes knowledge

Drafting legal documents

Property law processes

Microsoft Office Suite

Education

Experience in a legal role

Tools

Case management systems

Microsoft Office Suite

Job description

Legal Secretary/Administrator (JN -112024-402063) Glasgow, Scotland

Salary: GBP27000 - GBP27000 per annum

Job Title: Legal Secretary (Conveyancing)
Location: Glasgow City Centre
Hours: Full-time – Monday to Friday – 9.00-17.00
Salary: £27,000

About Our Client:
Our client is a well-established legal firm based in Glasgow City Centre. They pride themselves on providing exceptional legal services to their clients and are now seeking an additional dedicated Legal Secretary to join their team.

Benefits & Perks:
• Competitive salary package
• Comprehensive benefits package
• Professional development opportunities
• Friendly and collaborative work environment

Responsibilities:
As a Legal Secretary, you will be responsible for various administrative tasks to ensure the smooth running of the organisation. Your key responsibilities will include:

1. Assisting in drafting basic lease management and lease variation documents
2. Ordering legal searches and obtaining copies of title deeds
3. Answering incoming calls and handling general enquiries
4. Managing incoming and outgoing mail
5. Using the case management system to generate client invoices
6. Processing expenses and ensuring accurate records
7. Managing client payments and maintaining up-to-date business rates
8. Opening legal files and maintaining accurate records
9. Uploading and sending Terms of Business to clients
10. Performing ID checks and compliance processes

To be successful in this role, you should possess the following:

1. Previous experience within a legal based role
2. Strong organisational and multitasking skills
3. Excellent communication and interpersonal skills
4. Proficiency in using case management systems (desirable)
5. Attention to detail and accurate data entry
6. Knowledge of legal processes and terminology

The following skills and experiences would be advantageous:

1. Experience with drafting legal documents
2. Familiarity with property law processes
3. Knowledge of compliance procedures
4. Microsoft Office Suite proficiency

Technologies:
• Case management systems
• Microsoft Office Suite

How to apply:
To apply for this exciting opportunity, please submit your CV. Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.

Note: We adhere to equal opportunity principles and welcome applications from all qualified individuals regardless of race, colour, religion, sex, national origin, disability, or any other status protected by applicable law.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.