Legal Secretary

Michael Page (UK); Royal Leamington Spa; On-site; GBP 25,000; Full time

Job summary

An established industry player seeks a skilled Legal Secretary to support its Private Client Department. This role involves managing diaries, preparing invoices, and drafting legal documents while ensuring client confidentiality. The firm prides itself on its client-focused culture and offers a collaborative work environment. With competitive salary and generous holiday benefits, this opportunity is perfect for those looking to thrive in a prestigious law firm. Join a team that values professionalism and innovation, and contribute to delivering high-quality legal services tailored to client needs.

Benefits

23 days holiday, increasing with service

Buy and Sell Extra Holiday

Pension scheme

Flexible working hours

Free Parking

Ideal office location

Supportive work environment

Qualifications

• 1+ years of experience in a Private Client Department dealing with Wills and Estate administration.
• Proficiency in Microsoft Office and legal software, with strong communication skills.

Responsibilities

• Provide secretarial support to multiple Fee Earners in the Private Client Department.
• Draft and proofread legal documents while maintaining client confidentiality.

Skills

Legal Secretary Experience

Diary Management

Microsoft Office Suite

Communication Skills

Organisational Skills

Attention to Detail

Confidentiality

Education

Experience in Private Client Department

Experience as a Legal Secretary

Tools

Legal Software

Microsoft Office Suite

Job description

About Our Client

Our client is a well-established law firm known for providing high-quality legal services to individuals and businesses. With a strong reputation for professionalism and expertise, the firm offers a range of legal services across various practice areas, including family law, corporate law, property law, and more. Our client is committed to delivering tailored solutions to meet the unique needs of its clients, combining years of experience with a forward-thinking approach. The firm is recognised for its client-focused culture, dedication to innovation, and a supportive work environment for its staff.

Job Description

• Undertaking typing and secretarial work within the Private Client Department for multiple Fee Earners, and also assisting when needed across the Department as part of the Private Client support team.
• Preparing accurate invoices and cost scheduling for clients on a monthly basis under Fee Earner supervision/instructions.
• Maintain and protect client confidentiality at all times internally and externally.
• Making appointments for clients.
• Providing general administration tasks, as and when required.
• Attending Private Client Department Support Meetings and Firm Wide Meetings.
• Managing diaries, scheduling meetings, conflict checks on new clients.
• Drafting and proofreading legal documents and correspondence.
• Maintaining accurate and up-to-date client records.
• Liaising with clients in a professional and courteous manner.
• Locating files for next day's appointments and passing to Fee Earners.
• Supporting other team members and departments as required.

The Successful Applicant

A successful Legal Secretary should have:

• At least one years' experience working within a Private Client Department, dealing with Wills, Powers of Attorney and Estate administration.
• Previous experience as a legal secretary or a similar role.
• Experience in diary management and spoken dictations.
• Proficiency in using Microsoft Office Suite and legal software.
• Exceptional written and verbal communication skills.
• Strong organisational and multitasking abilities.
• Efficiency to deal with awkward situations and difficult clients in a professional manner.
• Attention to detail and high level of accuracy.
• Ability to maintain confidentiality and exhibit professional discretion.
• Must be able to commute to the Leamington Spa office with ease.

What's on Offer

• A competitive salary range of approximately £25,000 depending on experience.
• Generous 23 days holiday, increasing with length of service.
• Buy and Sell Extra Holiday: Enjoy the flexibility to purchase additional holiday days or sell unused leave for extra cash-giving you the freedom to manage your work-life balance your way.
• Pension scheme that provides financial security for your future, with contributions to help you build long-term savings.
• Flexible working hours, helping you balance your professional and personal commitments.
• Free Parking located just a short 5 minute walk from the office.
• Enjoy an ideal office location, with a variety of local facilities, including shops and eateries, just a short walk away.
• A supportive and collaborative work environment.
• The chance to work in a prestigious law firm located in Leamington Spa.