Legal Secretary

(function(w,d,s,l,i){w[l]=w[l]|[];w[l].push({'gtm.start':new Date().getTime(),event:'gtm.js'});var f; Nottingham; On-site; GBP 30,000 - 40,000; Full time

Job summary

Un cabinet d'avocats primé dans le Nord-Ouest du Royaume-Uni cherche un Legal Secretary expérimenté pour rejoindre son équipe de résolution des conflits commerciaux. Le rôle implique la gestion efficace des affaires clients, la conformité réglementaire, et diverses responsabilités administratives, offrant une belle opportunité dans un environnement de travail encourangeant.

Qualifications

• Expérience antérieure en tant que Legal Secretary ou Assistant dans un cabinet d'avocats.
• Confiance dans l'utilisation de systèmes de gestion de cas juridiques (idéalement SOS).
• Compétence dans la production de documents juridiques.

Responsibilities

• Gestion de dossiers clients, y compris ouverture et classement.
• Assurer la conformité avec les normes réglementaires.
• Soutien à la facturation et à la finance.

Skills

Communication

Organisation

Attention aux détails

Proactivité

Gestion de documents

Education

GCSE en Maths

GCSE en Anglais

Tools

Microsoft Office

Bighand

LexisNexis

Westlaw

Job description

A highly respected and award-winning law firm in the North West is currently seeking an experienced Legal Secretary to join their Commercial Dispute Resolution & Avoidance team. Known for their modern approach and supportive working culture, this firm offers a unique opportunity to be part of a legal practice that consistently ranks among the UK's top employers.

The role

This is a key support role within a busy litigation-focused department. You'll work closely with fee earners to ensure the smooth, compliant, and efficient management of client matters. The role goes beyond traditional secretarial duties and includes elements of administration, compliance, client care, and financial management.

Key Responsibilities

• File Management: Open, update, and close both physical and electronic client files (using SOS); draft client care letters; manage archiving and file reviews.
• Compliance: Ensure adherence to regulatory standards and internal processes as outlined in the Office Manual.
• Diary & Task Support: Track critical dates, alert fee earners to upcoming deadlines, and take action where appropriate.
• Billing & Finance Support: Liaise with the Finance team to manage bills, monitor aged debt, review ledgers, and prepare posting slips.
• Document Handling: Assist with the preparation of court bundles, draft legal and client documents (with supervision), and produce letters and communications.
• Audio & Digital Typing: Type dictations using Bighand or a similar system.
• Meeting & Client Interaction: Attend internal meetings (taking minutes if required), organise meetings and parking, handle inbound client calls and emails, and liaise with barristers and other third parties.
• Court Document Filing: Use online court systems to file documentation where appropriate.
• Team Collaboration: Support other legal teams, train junior members as needed, and engage with work experience participants.

Skills & Experience Required

• Previous experience as a Legal Secretary, PA, or Administrator in a law firm or professional services environment.
• Confident using legal case management systems (ideally SOS).
• Strong IT skills, including Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat (including PDF editing and bundle compilation), and legal research tools such as LexisNexis, Westlaw, or Practical Law.
• Experience in document production, including correspondence and court documentation.
• Familiarity with the Court's central filing system and electronic court submissions.
• High level of professionalism in handling client enquiries and inter-party correspondence.
• GCSEs in Maths and English (grade C or above).
• Experience in preparing financial reports or performing basic financial analysis.
• Familiarity with contentious legal documentation related to County Court and High Court proceedings.
• Experience in preparing court forms and procedural paperwork.

Personal Attributes

• Excellent communication skills (written and verbal).
• Highly organised and capable of managing multiple competing priorities.
• Attention to detail and strong proofreading skills.
• Proactive, client-focused, and able to work both independently and as part of a team.
• Flexible and adaptable in a fast-paced legal environment.