Legal Secretary

Gherson; Greater London; Hybrid; GBP 23,000 - 30,000; Full time

Job summary

Gherson Solicitors LLP is seeking a proactive Legal Secretary to join its busy Immigration team. You will provide high-quality administrative and secretarial support across a broad range of matters, supporting fee earners with busy caseloads.

The role offers diverse responsibilities including filing, client communications, and document preparation within a fast-paced regulatory environment.

Qualifications

• Experience in administrative, secretarial or legal support roles.
• Excellent organisational skills to manage high volumes of work.
• Strong attention to detail and accuracy.
• Proficient IT skills with Outlook, Word, PowerPoint and Excel.

Responsibilities

• Filing Management: maintain filing systems and organise documents.
• File Opening and Closing: conduct conflict checks and ensure AML/compliance.
• Email Management: monitor team inboxes and escalate important messages.
• Secretarial Support: provide support to fee earners and assist with document prep and archiving.

Skills

Administrative experience

Secretarial skills

Strong communication

Time management

Education

A Levels or equivalent

Tools

Outlook

Word

PowerPoint

Excel

Job description

Gherson Solicitors LLP is an equal opportunity employer and does not discriminate based on race, religion, gender, age, sexuality, gender identification, or physical ability.

**Please note that this role is fully office-based**

We are seeking a Legal Secretary to join our busy Immigration team. We are looking for a proactive individual with a can-do approach and a genuine interest in building a long-term career in legal support. Supporting a team of fee earners with busy caseloads, you will provide high-quality administrative and secretarial support across a broad range of matters. This demanding and varied role offers the opportunity to make a real difference to a highly successful and fast-paced immigration and human rights practice.

Key Responsibilities

Filing Management

• Manage the firm’s filing system, ensuring correspondence, court documents, drafts and other documentation are filed accurately and promptly.
• Maintain organised electronic and hard copy files to support the efficient running of the team.

File Opening and Closing

• Conduct conflict checks and prepare client care letters and engagement documentation.
• Ensure all anti-money laundering and compliance requirements are completed in accordance with firm procedures.
• Liaise with the Risk and Compliance team and fee earners to obtain outstanding information required for file opening.
• Monitor file opening progress and, once complete, open matters and upload compliance documentation to the relevant systems.
• Log original documents in and out of the safe and maintain accurate records.

Email Management

• Monitor team inboxes during periods of absence, ensuring key messages are escalated or brought to the attention of the relevant fee earner in a timely manner.
• Action routine correspondence and follow up on outstanding items where required.

Secretarial Support

• Provide administrative and secretarial support to fee earners within the team.
• Assist with printing, scanning, photocopying and document preparation.
• Support archiving and other administrative projects as required.
• Provide ad hoc reception cover when necessary.
• Undertake other duties as required to support the needs of the team.

About You

• Previous administrative, secretarial or legal support experience.
• Excellent organisational skills and the ability to manage a high volume of work effectively.
• Strong attention to detail and accuracy.
• Excellent typing and IT skills, including Outlook, Word, PowerPoint and Excel.
• Ability to prioritise competing tasks and meet deadlines.
• Strong verbal and written communication skills.
• A proactive approach and willingness to support multiple fee earners within a busy team.
• Quick to learn new processes and systems.
• A genuine interest in building a long-term career as a Legal Secretary.
• Previous experience within a law firm or professional services environment.
• Experience of file opening procedures, conflict checks and compliance processes.
• Experience managing electronic and hard copy filing systems.

Legal Secretary

Gherson Solicitors LLP is an equal opportunity employer and does not discriminate based on race, religion, gender, age, sexuality, gender identification, or physical ability.

**Please note that this role is fully office-based**

We are seeking a Legal Secretary to join our busy Immigration team. We are looking for a proactive individual with a can-do approach and a genuine interest in building a long-term career in legal support. Supporting a team of fee earners with busy caseloads, you will provide high-quality administrative and secretarial support across a broad range of matters. This demanding and varied role offers the opportunity to make a real difference to a highly successful and fast-paced immigration and human rights practice.

Key Responsibilities

Filing Management

• Manage the firm’s filing system, ensuring correspondence, court documents, drafts and other documentation are filed accurately and promptly.
• Maintain organised electronic and hard copy files to support the efficient running of the team.

File Opening and Closing

• Conduct conflict checks and prepare client care letters and engagement documentation.
• Ensure all anti-money laundering and compliance requirements are completed in accordance with firm procedures.
• Liaise with the Risk and Compliance team and fee earners to obtain outstanding information required for file opening.
• Monitor file opening progress and, once complete, open matters and upload compliance documentation to the relevant systems.
• Log original documents in and out of the safe and maintain accurate records.

Email Management

• Monitor team inboxes during periods of absence, ensuring key messages are escalated or brought to the attention of the relevant fee earner in a timely manner.
• Action routine correspondence and follow up on outstanding items where required.

Secretarial Support

• Provide administrative and secretarial support to fee earners within the team.
• Assist with printing, scanning, photocopying and document preparation.
• Support archiving and other administrative projects as required.
• Provide ad hoc reception cover when necessary.
• Undertake other duties as required to support the needs of the team.

About You

• Previous administrative, secretarial or legal support experience.
• Excellent organisational skills and the ability to manage a high volume of work effectively.
• Strong attention to detail and accuracy.
• Excellent typing and IT skills, including Outlook, Word, PowerPoint and Excel.
• Ability to prioritise competing tasks and meet deadlines.
• Strong verbal and written communication skills.
• A proactive approach and willingness to support multiple fee earners within a busy team.
• Quick to learn new processes and systems.
• A genuine interest in building a long-term career as a Legal Secretary.
• A Levels or equivalent qualifications.

Desirable

• Previous experience within a law firm or professional services environment.
• Experience of file opening procedures, conflict checks and compliance processes.
• Experience managing electronic and hard copy filing systems.

Please click on the link here to apply for this position.

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