Legal Secretary

jobs24.co.uk; Birmingham; On-site; GBP 10,000 - 40,000; Full time

Job summary

An established law firm seeks an experienced Legal Secretary to join their dynamic Private Client Department. This role involves providing vital administrative support to fee earners, assisting with wills, probate, and trusts administration. The ideal candidate will have demonstrable experience in legal secretarial work, excellent typing skills, and a proactive attitude. Join a collaborative team committed to delivering exceptional service to clients and enjoy a rewarding career in a supportive environment. If you are detail-oriented and thrive in a busy setting, this opportunity is perfect for you.

Qualifications

• Experience as a Legal Secretary, particularly in wills, probate, and trusts.
• Strong typing and document preparation skills.

Responsibilities

• Provide full secretarial support including diary management and document preparation.
• Assist in the administration of wills, probate, and trusts.

Skills

Legal Secretarial Experience

Dictation Typing

Organizational Skills

Communication Skills

Time-Management Skills

Attention to Detail

Tools

Tikit

BigHand Dictation

Job description

Inizio Engage are working with an established Law Firm who are seeking an experienced Legal Secretary to join their dynamic and growing Private Client Department. As a Legal Secretary you will provide vital administrative support to their fee earners, assisting in areas such as wills and probate, trusts administration, and other private client matters. You will be a key member of a team of 10, led by the Head of Department, working within a collaborative environment committed to providing excellent service to their clients! Experience in Wills, Probate and Trusts Administration would be ideal but those with other Legal Secretarial experience will be considered.

Role Responsibilities:

1. Provide full secretarial support to fee earners, including diary management, document preparation, and client liaison.
2. Dictation typing and preparing correspondence, documents, and forms.
3. Assist in the administration of wills, probate, and trusts, ensuring compliance with legal processes.
4. Manage correspondence, filing, and maintaining client records.
5. Handle telephone and email inquiries from clients and external parties.
6. Demonstrable experience as a Legal Secretary with Dictaphone & Audiotyping.
7. Excellent typing skills, able to quickly and accurately process legal documents, including correspondence and bills, from manuscript or digital dictation, with minimal supervision.
8. Strong organisational and time-management skills, with the ability to prioritise a busy workload.
9. Experience of Tikit (or similar case management system) and BigHand dictation would be advantageous but not essential.
10. Good telephone manner; able to take messages from new and existing clients on the telephone with accuracy and pass on in a timely manner.
11. Excellent IT skills with the ability to pick up new systems quickly.
12. Displays a can-do, positive attitude to work, and a high degree of self-management.
13. Excellent communication skills, both written and verbal, with a professional telephone manner.
14. A keen eye for detail and a high level of accuracy in all work.
15. Ability to work well as part of a team and independently.