Legal Personal Assistant

Owen Reed; London; On-site; GBP 42,000 - 55,000; Full time

Job summary

Une entreprise de droit de premier plan à Londres recherche un Assistant Personnel Juridique professionnel pour soutenir son équipe. Le candidat idéal aura au moins trois ans d'expérience et des compétences exceptionnelles en communication et en gestion. Ce rôle implique une collaboration étroite sur des tâches administratives et la gestion des relations clients.

Qualifications

• Minimum de trois ans d'expérience dans un environnement professionnel similaire.
• Forte compétence en communication verbale et écrite.
• Capacité à travailler de manière autonome tout en étant un joueur d'équipe.

Responsibilities

• Gérer les performances financières des équipes en support.
• Préparer les réunions et les documents nécessaires.
• Assurer la conformité aux politiques de risque et de conformité.

Skills

Communication

Attention to detail

Client service

Education

Experience in a professional environment

Tools

Microsoft Office

Job description

This range is provided by Owen Reed. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Owen Reed is looking to recruit a highly professional Legal Personal Assistant to support corporate team for a top law firm in London.

DUTIES

• Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital
• Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots
• Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required
• Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required
• Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols
• Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files
• Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate
• Identifying and recommending cost efficient options for complex travel arrangements
• Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource
• Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way
• Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts
• Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role
• Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance
• Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires
• Knowledge, Skills, and Experience Required (Bespoke to Role)
• Excellent verbal and written communication skills, with strong grammar and punctuation
• Minimum of three years’ experience (or equivalent) in a comparable professional environment
• Flexibility and willingness to meet client demands
• High proficiency in Microsoft Office suite
• Proven track record of delivering exceptional client service
• Strong attention to detail and experience working in a fast-paced environment
• Effective team player with the ability to work independently
• Committed to exceeding expectations and achieving goals

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services and Law Practice

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