Legal Personal Assistant

JR United Kingdom; City Of London; Hybrid; GBP 36,000 - 54,000; Full time

Job summary

A prestigious international law firm is seeking a Legal Personal Assistant to support their Private Wealth team in the City of London. This full-time role offers a hybrid working pattern, involving project coordination, client relationship management, and administrative duties. The ideal candidate will possess advanced skills in Microsoft Office and be capable of managing multiple tasks efficiently.

Qualifications

• Typing speed of at least 60 words per minute.
• Advanced Microsoft Office experience required.

Responsibilities

• Coordinate support for client projects and manage correspondence.
• Handle client meetings and ensure client information accuracy.
• Participate in diary management and meeting coordination.

Skills

Accurate typing speed

Advanced knowledge of Microsoft Office

Experience with Practice Management systems

Job description

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Legal Personal Assistant, london (city of london)

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Client:

Location:

london (city of london), United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

1

Posted:

06.06.2025

Expiry Date:

21.07.2025

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Job Description:

AJ Chambers are working with a top International Law Firm who has an exciting opportunity for a Legal PA to join the Private Wealth team in their prestigious offices in the City of London.

The role will be full time on a hybrid working pattern.

Roles and Responsibilities:

Project Co-ordination

• Distribute and co-ordinate appropriate support for specific client projects
• Set up processes for client matters through liaison with Partners, Fee Earners and client contacts
• Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks
• Identify and act upon process improvements across the team to enhance both internal and external client services

Client Relationship Management

• Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner
• Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction
• Arrange client meetings and ensure efficient responses to written and verbal client queries

Communication

• Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner
• Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner
• Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts
• Process invoices and expenses on the online system, currently Chrome
• Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach
• Produce standard financial and time reports through the system

Administrative

• Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner
• Monitor and track all tasks and prioritise accordingly
• Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements
• Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering
• Ensure travel bookings are completed and that relevant information is submitted and communicated in advance
• Arrange for the photocopying, scanning, printing and filing to be carried out by the team
• Arrange for files to be opened, closed and maintained
• Supervise Client Services Administrators’ record keeping and general filing tasks

Other Duties and Responsibilities

• Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods)
• Short dictations and basic amendments and document updates
• Conflict searches, file opening and risk assessment forms
• Drafting letters of engagement
• Updating and maintaining integrity of information held in Outlook, InterAction and 3E
• Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager
• Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.

Person Specification

• Accurate typing speed of at least 60 words per minute
• Advanced knowledge and experience of using Software including all Microsoft Office packages
• Experience of using Practice Management systems

For further information please contact Jess Dodman to discuss in more detail.