Legal PA

Huntress - Leeds; Manchester; On-site; GBP 33,000 - 38,000; Full time

Job summary

Huntress is working with a leading professional services organisation in Manchester city centre, seeking an experienced Legal PA for a 12-month fixed-term contract. You will provide proactive PA support to Partners and senior fee earners, combining traditional duties with client and matter management.

The role requires at least three years' PA experience, excellent communication, strong MS Office skills and a track record of delivering exceptional service in a fast-paced environment.

Qualifications

• Three years' experience in a comparable PA or professional services environment.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills and attention to detail.
• Proven ability to deliver exceptional client service in a fast-paced setting.

Responsibilities

• Provide proactive PA support to Partners and fee earners.
• Manage complex diaries, meetings, travel arrangements and forward planning.
• Organise meeting rooms, hospitality, itineraries and meeting packs.
• Support fee earners with billing, financial reports, matter balances and working capital.
• Assist with business development including events, CRM, bids and tenders.
• Support client relationship activity including meetings and reporting.
• Manage end-to-end matter opening and inception process including due diligence.
• Maintain accurate file management including billing and archiving.
• Coordinate document production and delegate to Document Production team.
• Ensure all admin tasks are completed accurately and on time.
• Collaborate with Finance, BD, Onboarding and Risk & Compliance.
• Follow firm policies and complete required training.

Skills

PA experience

MS Office

Client service

Organisational skills

Communication skills

Law firm experience

Job description

We are working with a leading professional services organisation in Manchester city centre who are looking to appoint an experienced Legal PA to join their busy Disputes team on a 12-month fixed-term contract.

This is an excellent opportunity for an experienced PA who enjoys working in a fast-paced professional environment and is confident providing proactive support to Partners and senior fee earners. The role combines traditional PA responsibilities with client, financial, business development and matter management support.

Key Responsibilities

• Provide proactive, high-quality PA support to a team of Partners and fee earners.
• Manage complex diaries, meetings, travel arrangements and forward planning.
• Organise meeting rooms, hospitality, itineraries and meeting packs.
• Support fee earners with billing, financial reports, matter balances and working capital.
• Assist with business development activity including events, conferences, CRM administration, bids and tenders.
• Support client relationship activity including meetings, events and client reporting.
• Manage the end-to-end matter opening and inception process, including engagement letters, matter specifications, conflict checks and client due diligence.
• Maintain accurate file management, including matter closures, billing, clearing balances, WIP and archiving.
• Coordinate document production and delegate appropriate work to the Document Production team.
• Ensure all administrative tasks are completed accurately and within agreed timescales.
• Work closely with internal teams including Finance, Business Development, Onboarding and Risk and Compliance.
• Follow firmwide policies and procedures and ensure all required training and compliance activity is completed.

About You

The successful candidate will ideally have:

• At least three years' experience in a comparable PA or professional services environment.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills.
• Proven experience providing exceptional client service.
• Excellent organisational skills with a strong eye for detail.
• Experience working in a fast-paced, demanding office environment.
• The ability to prioritise effectively and work independently while also contributing positively to a team.
• A proactive and flexible approach, with a genuine commitment to exceeding expectations.
• Experience within a law firm or professional services environment would be highly advantageous.

Why Apply?

This is a fantastic opportunity to join a highly professional and supportive team in the heart of Manchester, offering a competitive salary of 33,000 - 38,000 and the opportunity to work alongside experienced legal professionals within a busy Disputes practice.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.