Personal Assistant

Seeker Recruitment; Warrington; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Life Assurance

Income Protection

5% pension contribution

Bonus Plan

Wellbeing Subsidy for gym membership

Private Medical Insurance

Dental cover

and more!

Job summary

International Law Firm in Manchester is seeking a Legal PA for a permanent hybrid role, 3 days in the office and 2 days from home. You will support a busy Partner and a team of eight fee earners with diary management, travel, meeting packs and billing tasks.

The role involves complex arrangements, compliance checks and close work with business development, client reporting and document production. At least three years in a law firm is required.

Qualifications

• At least three years' experience working within a law firm.
• Experience supporting at Partner level is preferred.

Responsibilities

• Comprehensive diary management, forward planning and arranging meetings and travel.
• Organising complex travel arrangements and cost-effective options.
• Preparing meeting packs, itineraries and coordinating meeting rooms.
• Supporting fee earners with client billing, financial reports and matter balances.
• Managing matter opening/closing processes including engagement letters.
• Supporting due diligence and conflict checks processes.
• Working with Business Development on events, CRM, pitches and tenders.
• Assisting Client Relationship Partners with meetings and client reporting.
• Coordinating document production and general administrative support.
• Ensuring files and matters comply with the firm’s procedures.

Skills

Diary management

Travel planning

Billing support

Client communication

Administrative coordination

Job description

Legal PA - Permanent Role - Hybrid Working (3 days in the office and 2 days from home)

Newly created Legal PA role working for a highly regarded international law firm with a collaborative, ambitious and people-focused culture. You will be joining one of the most successful and fastest growing practises in the business in their Manchester office.

Supporting a particularly busy Partner and team of fee earners (8 in total) this is a varied and highly involved PA position, providing proactive support to a team of Partners and fee earners.

Responsibilities will include:

• Comprehensive diary management, forward planning and coordinating meetings and travel
• Organising complex travel arrangements and identifying cost-effective options
• Preparing meeting packs, itineraries and coordinating meeting rooms and hospitality
• Supporting fee earners with client billing, financial reports, matter balances and working capital
• Managing matter opening and closing processes, including engagement letters and matter specifications
• Supporting conflict checks, Client Due Diligence and Client Matter Inception processes
• Working closely with Business Development on events, conferences, CRM administration, pitches and tenders
• Supporting Client Relationship Partners with meetings, events and client reporting
• Coordinating document production and wider administrative support
• Ensuring files and matters are managed accurately and in line with the firm's compliance procedures

We are looking for someone with at least three years' experience working within a law firm, ideally supporting at Partner level previously.

The firm offer excellent benefits including

• Life Assurance
• Income Protection
• 5% pension contribution
• Bonus Plan
• Wellbeing Subsidy for gym membership
• Private Medical Insurance
• Dental cover
• and more!