Personal Assistant

Seeker Recruitment; Bolton; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Life Assurance

Income Protection

5% pension contribution

Bonus Plan

Wellbeing Subsidy for gym membership

Private Medical Insurance

Dental cover

Job summary

Seeker Recruitment supports a highly regarded international law firm with a Legal PA position in Manchester, offering hybrid working (3 days in the office and 2 days from home). You will provide proactive support to a busy Partner and a team of eight fee earners, handling diary management, travel planning and document production.

The successful candidate will have at least three years of law firm experience, ideally at Partner level, and a proactive, meticulous approach.

Qualifications

• Three years' experience in a law firm, ideally supporting at Partner level.
• Experience coordinating meetings and travel and preparing meeting packs.
• Experience handling client billing and financial reports.

Responsibilities

• Comprehensive diary management and forward planning.
• Organising travel arrangements and cost-effective options.
• Preparing meeting packs and coordinating meeting rooms.
• Supporting fee earners with client billing and financial reports.
• Managing matter opening and closing processes, including engagement letters.
• Supporting conflict checks, Client Due Diligence and Client Matter Inception processes.
• Working closely with Business Development on events, CRM administration, pitches and tenders.
• Supporting Client Relationship Partners with meetings, events and client reporting.
• Coordinating document production and wider administrative support.
• Ensuring files and matters are managed accurately and in line with the firm's compliance procedures.

Skills

Diary management

Travel arrangements

Billing support

Client reporting

Office administration

Education

Three years' experience in a law firm

Tools

Microsoft Office

CRM systems

Job description

Legal PA - Permanent Role - Hybrid Working (3 days in the office and 2 days from home)

Newly created Legal PA role working for a highly regarded international law firm with a collaborative, ambitious and people-focused culture. You will be joining one of the most successful and fastest growing practises in the business in their Manchester office.

Supporting a particularly busy Partner and team of fee earners (8 in total) this is a varied and highly involved PA position, providing proactive support to a team of Partners and fee earners.

Responsibilities will include:

• Comprehensive diary management, forward planning and coordinating meetings and travel
• Organising complex travel arrangements and identifying cost-effective options
• Preparing meeting packs, itineraries and coordinating meeting rooms and hospitality
• Supporting fee earners with client billing, financial reports, matter balances and working capital
• Managing matter opening and closing processes, including engagement letters and matter specifications
• Supporting conflict checks, Client Due Diligence and Client Matter Inception processes
• Working closely with Business Development on events, conferences, CRM administration, pitches and tenders
• Supporting Client Relationship Partners with meetings, events and client reporting
• Coordinating document production and wider administrative support
• Ensuring files and matters are managed accurately and in line with the firm's compliance procedures

We are looking for someone with at least three years' experience working within a law firm, ideally supporting at Partner level previously.

The firm offer excellent benefits including

• Life Assurance
• Income Protection
• 5% pension contribution
• Bonus Plan
• Wellbeing Subsidy for gym membership
• Private Medical Insurance
• Dental cover
• and more!