Legal PA

Confidential; Guildford; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Annual bonus scheme

Private medical cover

25 days holiday plus Bank Holidays

5% employer pension contribution

Enhanced maternity, paternity, shared…

Job summary

Confidential in Guildford is seeking an experienced Legal PA to support a busy dispute resolution team. You will take ownership of your workload within a supportive culture and have opportunities to develop your career.

Responsibilities include managing diaries, drafting and filing, and assisting with client communications while maintaining strict confidentiality and high standards of service.

Qualifications

• Substantial legal secretarial experience, including in dispute resolution.
• Excellent touch-typing speed with high accuracy.
• Advanced IT skills and familiarity with legal software.
• Understanding of how fee earners like to work and ability to keep up with workload.
• Proactive approach and positive attitude.
• Excellent client service and professional communication.
• Ability to meet deadlines and work under pressure within a team.
• Strong interpersonal and communication skills with courtesy and respect.
• Commitment to the firm and willingness to take on varied tasks.
• Experience with case management systems and legal practice knowledge

Responsibilities

• Prepare correspondence and documents, including transcribing digital dictation.
• Manage fee earners' diaries, arranging appointments and meetings.
• Progress client matters independently, including in the absence of a fee earner.
• Welcome and support clients in person and by telephone, delivering a professional service.
• Administer filing, including opening, closing, storing and retrieving client files.
• Prepare mail and enclosures for dispatch and arrange copying as required.
• Operate the case management system and complete online forms.
• Prepare meeting rooms and provide refreshments for client meetings.
• Support fellow PAs and secretaries, and guide junior/temporary secretaries.
• Maintain confidentiality of all firm and client information.
• Suggest improvements to department efficiency and take ownership of development.
• Undertake training as required

Skills

Legal secretarial experience

Dispute resolution

Touch typing

Advanced IT skills

Client service

Tools

Case management system

Job description

An exciting opportunity for an experienced Legal PA to provide first-class support to a busy, successful dispute resolution team in the heart of Guildford. You will take real ownership of your work, benefit from a supportive and friendly culture, and have genuine opportunities to grow your career.

Company Benefits

• Annual bonus scheme
• Private medical cover
• 25 days holiday plus Bank Holidays
• 5% employer pension contribution
• Enhanced maternity, paternity, shared parental and adoption leave

Key Responsibilities

• Prepare correspondence and documents, including transcribing digital dictation
• Manage your fee earners' diaries, arranging appointments and meetings
• Progress client matters independently, including in the absence of a fee earner
• Welcome and support clients in person and by telephone, delivering a professional and friendly service in line with the firm's standards for client care
• Administer filing, including opening, closing, storing and retrieving client files in line with office procedures
• Prepare mail and enclosures for dispatch and arrange copying as required
• Operate the case management system and complete online forms
• Prepare meeting rooms and provide refreshments for client meetings where appropriate
• Support fellow PAs and secretaries, and guide junior and temporary secretaries when needed
• Maintain the confidentiality of all firm and client information
• Suggest and help introduce improvements to the efficiency of the department
• Undertake training as required and take ownership of your own development

Experience and Skills Requirements

• Substantial legal secretarial experience, including at least 2 years in dispute resolution (Legal Secretary or Senior Secretary level will be considered if less experienced in dispute resolution)
• Excellent touch-typing speed with high accuracy
• Advanced IT skills
• A very good understanding of how fee earners like to work, and the ability to keep up with their work production
• A proactive approach and positive attitude
• Excellent client service, with the ability to engage well with internal and external clients
• Able to work to deadlines, cope under pressure, prioritise effectively and work as part of a team
• Well-developed interpersonal and communication skills, with a high level of courtesy and respect
• Commitment to the firm, a genuine interest in legal work and willingness to take on other tasks as required
• Experience of case management systems
• Knowledge of law and legal practice

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.