Legal PA

2i Recruit Ltd; Guildford; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Private medical cover

Enhanced maternity, paternity, shared

Adoption leave

Job summary

2i Recruit Ltd. is seeking an experienced Legal PA to support a busy dispute resolution team in Guildford. You will take ownership of tasks, deliver first-class service to clients, and contribute to a collaborative, career-building culture.

Key responsibilities include managing diaries, preparing documents, and handling filing and case management system duties. The role demands strong typing, IT skills, and professionalism in line with the firm's standards.

Qualifications

• Substantial legal secretarial experience, including at least 2 years in dispute resolution.
• Excellent touch-typing speed with high accuracy.
• Advanced IT skills.
• Understanding of how fee earners like to work and ability to keep up with their work production.
• Proactive approach and positive attitude.
• Excellent client service and ability to engage with internal and external clients.
• Able to meet deadlines, work under pressure, prioritise, and be a team player.
• Strong interpersonal and communication skills with high courtesy and respect.
• Commitment to the firm and willingness to take on other tasks.
• Experience of case management systems.
• Knowledge of law and legal practice.

Responsibilities

• Prepare correspondence and documents, including transcribing digital dictation.
• Manage fee earners’ diaries and arrange appointments and meetings.
• Progress client matters independently, including in the absence of a fee earner.
• Welcome and support clients in person and by telephone, delivering professional service.
• Administer filing, including opening, closing, storing and retrieving client files.
• Prepare mail and enclosures for dispatch and arrange copying as required.
• Operate the case management system and complete online forms.
• Prepare meeting rooms and provide refreshments for client meetings.
• Support fellow PAs and secretaries, and guide junior and temporary secretaries when needed.
• Maintain confidentiality of all firm and client information.
• Suggest improvements to department efficiency and take ownership of your development.

Skills

Touch typing

Legal secretarial experience

Dispute resolution experience

Excellent client service

Deadline driven

Interpersonal and communication skills

Proactive approach

Ability to work under pressure

Team player

Confidentiality

Tools

Case management system

Job description

An exciting opportunity for an experienced Legal PA to provide first-class support to a busy, successful dispute resolution team in the heart of Guildford. You will take real ownership of your work, benefit from a supportive and friendly culture, and have genuine opportunities to grow your career.

Company Benefits

• Private medical cover
• Enhanced maternity, paternity, shared parental and adoption leave

Key Responsibilities:

• Prepare correspondence and documents, including transcribing digital dictation
• Manage your fee earners’ diaries, arranging appointments and meetings
• Progress client matters independently, including in the absence of a fee earner
• Welcome and support clients in person and by telephone, delivering a professional and friendly service in line with the firm’s standards for client care
• Administer filing, including opening, closing, storing and retrieving client files in line with office procedures
• Prepare mail and enclosures for dispatch and arrange copying as required
• Operate the case management system and complete online forms
• Prepare meeting rooms and provide refreshments for client meetings where appropriate
• Support fellow PAs and secretaries, and guide junior and temporary secretaries when needed
• Maintain the confidentiality of all firm and client information
• Suggest and help introduce improvements to the efficiency of the department
• Undertake training as required and take ownership of your own development

Experience and Skills Requirements

• Substantial legal secretarial experience, including at least 2 years in dispute resolution (Legal Secretary or Senior Secretary level will be considered if less experienced in dispute resolution)
• Excellent touch-typing speed with high accuracy
• Advanced IT skills
• A very good understanding of how fee earners like to work, and the ability to keep up with their work production
• A proactive approach and positive attitude
• Excellent client service, with the ability to engage well with internal and external clients
• Able to work to deadlines, cope under pressure, prioritise effectively and work as part of a team
• Well-developed interpersonal and communication skills, with a high level of courtesy and respect
• Commitment to the firm, a genuine interest in legal work and willingness to take on other tasks as required
• Experience of case management systems
• Knowledge of law and legal practice