Legal Operations Assistant

Eventus Recruitment Group; Nottingham; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Private health insurance

Life assurance

Holiday buy and sell scheme

25 days holiday plus bank holidays

Job summary

Eventus Legal is seeking a Legal Operations Assistant to join a national law firm in Nottingham, Nottinghamshire. This is a full-time, permanent, and office-based role with a salary guideline up to £30,000 depending on experience.

The role offers private health insurance, life assurance, holiday buy/sell scheme, and 25 days holiday plus bank holidays. You will work alongside the Operations Manager and support all teams across the firm, ensuring smooth office operations and professional client

Responsibilities

• Welcoming visitors, handling telephone calls and enquiries, preparing meeting rooms, refreshments and catering when required.
• Coordinating incoming and outgoing post, deliveries and couriers, and distributing correspondence throughout the office.
• Organising travel, accommodation, course bookings and practical arrangements for training and conferences.
• Maintaining stationery, office and kitchen supplies, and liaising with contractors about maintenance visits.
• Managing file archiving, retrieval and confidential destruction in line with the firm's retention procedures.
• Supporting office moves and workstation arrangements for new starters, leavers and colleagues changing offices.
• Assisting with fire safety checks, workstation risk assessments and general health and safety requirements.
• Monitoring the operations inbox, maintaining records and supporting the Operations Director with tasks and projects.

Job description

Eventus Legal are seeking a Legal Operations Assistant to join a national law firm in Nottingham, Nottinghamshire. This is a full time, permanent and office-based position, with a salary guideline up to £30,000 depending on experience. You will benefit from private health insurance, life assurance, holiday buy and sell scheme and 25 days holiday plus bank holidays. This is a unique opportunity to be part of a renowned law firm in Nottingham City Centre working alongside the Operations Manager and supporting all teams across the firm.

Duties and Responsibilities

As a Legal Operations Assistant, your role will be to facilitate the smooth running of the office while providing a professional, friendly service to clients and colleagues. Key responsibilities will include:

• Welcoming visitors, handling telephone calls and enquiries, preparing meeting rooms, refreshments and catering when required.


• Coordinating incoming and outgoing post, deliveries and couriers, and distributing correspondence throughout the office.


• Organising travel, accommodation, course bookings and practical arrangements for training and conferences.


• Maintaining stationery, office and kitchen supplies, and liaising with contractors about maintenance visits.


• Managing file archiving, retrieval and confidential destruction in line with the firm's retention procedures.


• Supporting office moves and workstation arrangements for new starters, leavers and colleagues changing offices.


• Assisting with fire safety checks, workstation risk assessments and general health and safety requirements.


• Monitoring the operations inbox, maintaining records and supporting the Operations Director with tasks and projects.

Skills and Experience Required

This Legal Operations Assistant job would suit someone with experience in a professional organisation, such as a legal receptionist, legal PA or facilities coordinator, who enjoys practical tasks alongside administration. You should also be able to demonstrate the following:

• Strong organisational skills, with the ability to prioritise competing requests and meet deadlines.


• Excellent written and verbal communication skills and a commitment to attentive client service.


• Accuracy, attention to detail and good keyboard skills.


• Confidence using computer systems to record, retrieve and maintain information.


• A proactive, hands-on approach and the flexibility to support colleagues across the team.


• Reliability, discretion when handling confidential information and a willingness to undertake training.

Salary and Benefits

You will join an outstanding law firm in Nottingham that invests in employee wellbeing and development. The successful Legal Operations Assistant will also benefit from:

• A salary guideline of up to £30,000 depending on experience, with full time, permanent employment and office based working.


• Private health insurance and access to remote GP consultations.


• Non contributory life assurance of up to three times salary.


• A pension plan with employer contributions of up to 4%.


• The option to buy and sell annual leave.


• An employee assistance programme offering round‑clock mental health support.


• Discounted legal fees of up to £1,250 after one year's employment.


• Training and development opportunities, seasonal staff social events and 7.5 hours each year for community volunteering activities.

About the Law Firm

Our client is a national award winning law firm with a collaborative approach across all of its UK offices. It values individual talent, attention to detail and long term relationships with clients and colleagues. The firm invests in training and development, with employee well-being, inclusion and community involvement forming part of its working culture.

As an equal opportunities employer we welcome applications from candidates of all backgrounds and circumstances.

We are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfil the role.

Please note, the years' experience and\/or salary are listed in our advertisements as a guide.

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