Legal EBiller

Pinsent Masons LLP; Birmingham; On-site; GBP 22,000 - 30,000; Full time

Job summary

Pinsent Masons LLP in the United Kingdom is seeking an E-Billing Clerk to manage electronic invoicing for clients across multiple e-Billing platforms. The role requires ensuring timely processing, maintaining accurate logs, and liaising with partners to ensure adherence to client guidelines.

The position supports billing across multiple currencies and requires strong numeracy, attention to detail, and proficiency with Excel.

Qualifications

• Experience of eBilling within a professional services environment.
• Experience billing with multi-currency transactions.

Responsibilities

• Prepare and upload electronic invoices to client e-Billing platforms.
• Ensure invoices are processed within client timescales.
• Maintain logs of processed/rejected invoices and reconcile data.
• Update accruals and budgets in client portals.
• Liaise with partners and lawyers to ensure compliance with guidelines.

Skills

Experience in eBilling

Strong numeracy

Attention to detail

Communication skills

Time management

Excel proficiency

Client billing guidelines

Education

A Level or equivalent

GCSE Maths & English (minimum C)

Tools

Aderant

Job description

Job Description

The primary function of the role is to process bills for the firm's clients who require their bills to be transmitted electronically. This will include understanding the client's e-billing system as well as how bills are processed in the firm's practice management system and through the E-billing Hub.

This role can be based in Leeds, Manchester or Birmingham and will be working Monday – Friday 9.30am – 5.30pm (flexibility required).

Main duties and responsibilities

• Preparing and uploading of electronic invoices to our clients' various e-Billing platforms
• Ensuring that bills are processed within the client specified timescales
• Ensuring compliance with all client e-Billing Guidelines and Vendor Requirements
• Working efficiently on a daily basis to resolve issues including short payment and rejections.
• Maintaining logs of processed and/or rejected invoices.
• Maintaining timekeeper, matter, rates, and invoice data held within various e-Billing systems for e-Billed clients
• Updating monthly accruals, reporting, budgets within the clients’ e-Billing portals
• Liaising with partners and lawyers to ensure compliance with the agreed client guidelines and our internal billing processes
• Perform regular reconciliation between Aderant and the client portals to ensure that all bills have been uploaded successfully
• Provide regular updates to eBilling Team Manager on any process changes and/or training needs to ensure effective query resolutions and processing.
• Work closely with the appropriate credit controller to ensure they are kept up to date in relation to the status of unpaid bills within the e-Billing portals
• To escalate any unresolved e-Billing issues to the E-Billing Team Manager in the first instance
• Provide cover for and support to the other members of the E-Billing team where necessary

Person Specification

Qualifications

• Ideally educated to A Level standard
• 5 GSCES ‘S including minimum grade C GCSE Maths and English Language

Relevant Experience

You will be experienced in complex billing and eBilling activities within the professional services sector. You will be dealing with billings across multiple currencies and so prior experience working within an international business would be advantageous.

• E-Billing experience is essential
• Experience in complex & high-volume billing
• Experience of working within a professional services organisation

Key Skills

• Experience of billing on a Practice management system (ideally Aderant or similar)
• Experience with various eBilling platforms and functionalities.
• Highly numerate
• Working knowledge of Solicitor's accounts rules
• Proven ability to prioritise workload within a busy environment and meet deadlines
• Sound IT Skills in particular Excel
• Accurate with excellent attention to detail
• Good communication skills (written and oral)