Legal EBiller

Pinsent Masons LLP; Leeds; On-site; GBP 26,000 - 36,000; Full time

Job summary

Pinsent Masons LLP is seeking an E-Billing Specialist to manage electronic invoicing for clients, understanding client e-Billing systems and how invoices flow through our practice management system and E-billing Hub.

The role can be based in Leeds, Manchester or Birmingham, with Monday–Friday 9:30am–5:30pm hours. You will upload invoices, ensure timely processing, maintain records and work with partners and the E-Billing Team Manager to resolve issues and improve processes.

Qualifications

• Experience in complex billing and eBilling in the professional services sector.
• Experience with multi-currency billing and international clients is advantageous.
• E-Billing experience is essential.
• Experience in high-volume billing.
• Experience in a professional services organisation.

Responsibilities

• Preparing and uploading electronic invoices to client e-Billing platforms.
• Ensuring bills are processed within client timescales.
• Ensuring compliance with client e-Billing guidelines and vendor requirements.
• Working to resolve issues including short payments and rejections.
• Maintaining logs of processed and rejected invoices.
• Maintaining timekeeper, matter, rates and invoice data in e-Billing systems.
• Updating accruals and budgets in e-Billing portals.
• Liaising with partners and lawyers to ensure compliance with guidelines and billing processes.
• Regular reconciliation between Aderant and client portals to ensure successful uploads.
• Provide updates to E-Billing Team Manager on process changes or training needs.
• Collaborate with credit controller on unpaid bills.
• Provide cover and support to other E-Billing team members.

Skills

E-Billing experience

Billing on PM system

Numerical accuracy

Attention to detail

Communication skills

Deadline driven

Education

A Level or equivalent

GCSEs including Maths & English (C)

Tools

Aderant or similar PM system

eBilling platforms

Excel

Job description

Job Description

The primary function of the role is to process bills for the firm's clients who require their bills to be transmitted electronically. This will include understanding the client's e-billing system as well as how bills are processed in the firm's practice management system and through the E-billing Hub.

Job Description

The primary function of the role is to process bills for the firm's clients who require their bills to be transmitted electronically. This will include understanding the client's e-billing system as well as how bills are processed in the firm's practice management system and through the E-billing Hub. This role can be based in Leeds, Manchester or Birmingham and will be working Monday – Friday 9.30am – 5.30pm (flexibility required).

Main duties and responsibilities

• Preparing and uploading of electronic invoices to our clients' various e-Billing platforms
• Ensuring that bills are processed within the client specified timescales
• Ensuring compliance with all client e-Billing Guidelines and Vendor Requirements
• Working efficiently on a daily basis to resolve issues including short payment and rejections.
• Maintaining logs of processed and/or rejected invoices.
• Maintaining timekeeper, matter, rates, and invoice data held within various e-Billing systems for e-Billed clients
• Updating monthly accruals, reporting, budgets within the clients’ e-Billing portals
• Liaising with partners and lawyers to ensure compliance with the agreed client guidelines and our internal billing processes
• Perform regular reconciliation between Aderant and the client portals to ensure that all bills have been uploaded successfully
• Provide regular updates to eBilling Team Manager on any process changes and/or training needs to ensure effective query resolutions and processing.
• Work closely with the appropriate credit controller to ensure they are kept up to date in relation to the status of unpaid bills within the e-Billing portals
• To elevate any unresolved e-Billing issues to the E-Billing Team Manager in the first instance
• Provide cover for and support to the other members of the E-Billing team where necessary

Person Specification

Qualifications

• Ideally educated to A Level standard
• 5 GSCES ‘S including minimum grade C GCSE Maths and English Language

Relevant Experience

You will be experienced in complex billing and eBilling activities within the professional services sector. You will be dealing with billings across multiple currencies and so prior experience working within an international business would be advantageous.

• E-Billing experience is essential
• Experience in complex & high-volume billing
• Experience of working within a professional services organisation

Key Skills

• Experience of billing on a Practice management system (ideally Aderant or similar)
• Experience with various eBilling platforms and functionalities.
• Highly numerate
• Working knowledge of Solicitor's accounts rules
• Proven ability to prioritise workload within a busy environment and meet deadlines
• Sound IT Skills in particular Excel
• Accurate with excellent attention to detail
• Good communication skills (written and oral)