Legal Coordinator

Lawyers On Demand; Greater London; Hybrid; GBP 32,000 - 44,000; Full time

Job summary

Lawyers On Demand is seeking a Legal Billing Coordinator for a 12-month contract to join its Legal Operations team. The role focuses on reviewing, processing and administering external legal invoices, ensuring accuracy, and coordinating with internal stakeholders and external suppliers.

The position supports an efficient billing process within a hybrid, office-based environment. Ideal candidates will have experience in administration, billing or accounts payable, with strong attention to detail

Qualifications

• Experience in administration, billing, or accounts payable.
• Strong organisational and prioritisation skills.
• Excellent attention to detail and accuracy.

Responsibilities

• Review external legal invoices against internal billing requirements and processes.
• Verify invoice descriptions and supporting documentation for accuracy and completeness.
• Identify discrepancies, duplicate charges, and billing issues, escalating where appropriate.
• Maintain accurate invoice records and supporting documentation.
• Act as a point of contact for invoice-related queries from internal stakeholders and external suppliers.
• Support the timely resolution of billing and administrative issues.
• Build strong working relationships across legal, finance, and operations teams.
• Escalate complex matters when required.
• Assist with invoice tracking, reporting, and reconciliation activities.
• Support the smooth flow of invoices through approval processes.
• Identify opportunities for process improvements and increased efficiency.
• Maintain a high level of accuracy while managing multiple workstreams.

Skills

Administration

Billing & AP

Stakeholder mgmt

Attention to detail

Excel & Outlook

Invoice processing

Tools

Excel

Outlook

Job description

Legal Billing Coordinator | 12-Month Contract

We\'re partnering with a leading international organisation to hire a Legal Billing Coordinator to join its Legal Operations team on a 12-month contract.

This is an excellent opportunity for someone with strong administrative, billing, finance, or operations experience who enjoys working with detail, managing multiple priorities, and collaborating with stakeholders across the business. Previous legal billing experience is beneficial but not essential.

The Role

As part of the Legal Operations function, you\'ll play a key role in supporting the review, processing, and administration of external legal invoices while helping ensure an efficient and well-managed billing process.

Key Responsibilities

• Review external legal invoices against internal billing requirements and processes.


• Verify invoice descriptions and supporting documentation for accuracy and completeness.


• Identify discrepancies, duplicate charges, and billing issues, escalating where appropriate.


• Maintain accurate invoice records and supporting documentation.

Stakeholder Coordination

• Act as a point of contact for invoice-related queries from internal stakeholders and external suppliers.


• Support the timely resolution of billing and administrative issues.


• Build strong working relationships across legal, finance, and operations teams.


• Escalate complex matters when required.

Operational Support

• Assist with invoice tracking, reporting, and reconciliation activities.


• Support the smooth flow of invoices through approval processes.


• Identify opportunities for process improvements and increased efficiency.


• Maintain a high level of accuracy while managing multiple workstreams.

About You

• Experience in administration, coordination, business support, finance, billing, accounts payable, or a similar role.


• Strong organisational and prioritisation skills.


• Excellent attention to detail and accuracy.


• Strong communication and stakeholder management skills.


• Ability to work independently and take ownership of tasks.


• Proactive, positive, and solutions-focused approach.


• Proficiency in Microsoft Office, including Excel and Outlook.


• Exposure to invoice processing, billing, accounts payable, legal support, or professional services environments.


• Familiarity with e-billing or invoice management systems.


• Experience working within a large corporate or fast-paced business environment.

What\'s on Offer?

Opportunity to join a highly regarded Legal Operations team

Exposure to a global business environment

Collaborative and supportive culture

Valuable experience in legal operations and financial management

Location: Canary Wharf or Sunbury (3 days per week in the office)

Duration: 12-month contract

Working Pattern: Full-time, hybrid