Legal Assistant - Conveyancing

RLS Legal Recruitment; Devon and Torbay; On-site; GBP 24,000 - 28,000; Full time

Benefits offered by this job

Competitive salary package

Company pension

Employee Assistance Programme

Mental health support

Flu vaccinations

Coaching and mentoring

Modern office environment

Regular social events

Job summary

RLS Legal Recruitment advertises a Permanent, full-time Legal Assistant role in Totnes, Devon, supporting the Residential Property team. The position involves handling conveyancing processes from instruction to post-completion and coordinating with fee earners in a busy property department.

Offering a competitive salary (£24k–£28k) with a comprehensive package, the role is office-based with Monday–Friday hours.

Qualifications

• Previous experience as a Legal Assistant within Residential Conveyancing
• Good understanding of conveyancing from instruction to post-completion
• Experience with client onboarding and source of funds requirements
• Experience preparing contract packs, searches and completion statements
• Knowledge of SDLT and Land Registry/post-completion procedures
• Excellent client care and interpersonal skills
• Confident communicating with clients by phone and email
• Strong organisational skills and attention to detail
• Ability to prioritise effectively in a busy environment
• Good IT skills and confidence using case management systems
• Friendly, professional and collaborative approach

Responsibilities

• Deal with new client instructions and initial enquiries
• Prepare estimates and client care documentation
• Assist with client onboarding and source of funds requirements
• Prepare and issue contract packs
• Obtain property searches
• Liaise with clients by telephone and email
• Support matters through exchange of contracts
• Prepare completion statements
• Assist with completions and mortgage funds
• Handle post-completion administration
• Prepare and submit SDLT returns
• Deal with Land Registry applications and registrations
• Maintain accurate files and progress matters efficiently
• Work closely with fee earners and the Residential Property team
• Collaborate across the team to ensure smooth conveyancing workflow

Skills

Client communication

Organisational skills

Attention to detail

IT literacy

Case management systems

Tools

Case management systems

Land Registry systems

Job description

Location: Totnes, Devon

Contract Type: Permanent

Salary: Competitive, dependent on experience - Circa £24 to £28k

Hours: Monday to Friday

Working Pattern: Office-based

Contract: Full-time

Experienced Legal Assistant sought to join the Residential Property team of a well-regarded and established law firm in South Devon.

This is an excellent opportunity for an experienced Conveyancing Legal Assistant who has a good understanding of the residential conveyancing process from instruction through to post-completion and is looking to join a friendly, supportive and collaborative team.

Position Overview

Working closely with the firm's Residential Property lawyers, you will provide comprehensive support across a busy conveyancing caseload and assist with transactions throughout the conveyancing process.

Responsibilities will include:

• Dealing with new client instructions and initial enquiries
• Preparing estimates and client care documentation
• Assisting with client onboarding, including source of funds requirements
• Preparing and issuing contract packs
• Obtaining property searches
• Liaising regularly with clients by telephone and email
• Supporting matters through exchange of contracts
• Preparing completion statements
• Assisting with completions, including obtaining mortgage funds and sending completion monies
• Handling post-completion administration
• Preparing and submitting SDLT returns
• Dealing with Land Registry applications and registrations
• Maintaining accurate files and progressing matters efficiently
• Working closely with fee earners and the wider Residential Property team

The role would suit someone who enjoys being involved throughout the conveyancing process rather than undertaking purely administrative duties and who is confident working within a busy property department.

Requirements

• Previous experience working as a Legal Assistant within Residential Conveyancing
• Good understanding of the conveyancing process from initial instruction through to completion and post-completion
• Experience with client onboarding and source of funds requirements
• Experience preparing contract packs, searches and completion statements
• Knowledge of SDLT and Land Registry/post-completion procedures
• Excellent client care and interpersonal skills
• Confident communicating with clients by telephone and email
• Strong organisational skills and attention to detail
• Ability to prioritise effectively within a busy environment
• Good IT skills and confidence using case management systems
• Friendly, professional and collaborative approach

Benefits

• Competitive salary and benefits package
• Enhanced annual leave entitlement
• Additional holiday for long service
• Company pension
• Employee Assistance Programme
• Mental health and wellbeing support
• Free annual flu vaccinations
• Coaching and mentoring
• Modern and comfortable office environment
• Regular social events and team activities
• Firm-wide away days
• Staff discounts on legal services
• Supportive and inclusive working culture
• Long-term career development within an established firm

This is a great opportunity for an experienced Conveyancing Legal Assistant seeking a stable, permanent position within a friendly and highly regarded Residential Property team, based in the heart of Totnes.