Legal Administrator / PA

Hill Dickinson LLP; Greater London; On-site; GBP 26,000 - 32,000; Full time

Job summary

Hill Dickinson LLP is seeking a Legal Administrator/PA to support the Corporate team in our London office. The role operates Monday to Friday, 09:00–17:00 (35 hours per week) with duties spanning meeting coordination, file administration, billing support, diary management and general admin tasks.

You will work under the guidance of the Secretarial Coordinator to ensure accurate and timely service. We are looking for a proactive self-starter with strong communication and client service skills,

Qualifications

• Professional services administrative experience preferred.
• Proficient in Microsoft Office and document handling.
• Ability to work with minimal supervision and manage multiple tasks.

Responsibilities

• Assist with arranging meetings, book rooms and arrange MS Teams meetings.
• Assist with file administration, opening new matters, conflict checks, scanning and archiving.
• Assist with billing and coordination with the finance team.
• Manage and monitor diaries for fee-earners.
• Handle email inbox during absences and triage urgent messages.
• Make and receive calls, ensuring quick and clear communication.
• Travel bookings, expenses and invoices as needed.
• Converting documents to Hill Dickinson's house style.
• Collaborate with PAs and compliance administrator for seamless service.
• Provide wider support to the business services team.

Skills

Self-starter

Judgement

Communication

Attention to detail

Client service

Tools

Microsoft Office

Job description

Job role:

Legal Administrator / PA

Hours:

Monday to Friday, 09:00 - 17:00 (35 hours per week)

Team:

Corporate

Location:

London

Role Overview

Introduction to the role: The Corporate team has grown significantly in recent years (both in headcount and revenue) and has ambitious plans for continued growth. In a large and busy team, an opportunity has arisen for an ambitious individual to support on administrative matters, under the guidance of the team’s Secretarial Coordinator, and contribute to a consistent and seamless service delivery both internally and externally. This role is a great opportunity for an ambitious individual to take ownership of the role and grow with the team.

Introduction To The Team

The Corporate team based out of our London office is comprised of 18 partners, 28 other fee-earners, 3 PAs and a compliance administrator. We advise on a broad range of transactions including mergers and acquisitions, capital markets (equity and debt), private equity, venture capital, joint ventures, reorganisations, general corporate advisory, commercial maritime and asset finance. We work for a broad spectrum of clients from financial institutions, listed companies and investment funds, through to smaller start-up and owner-managed businesses and management teams, both domestically and internationally. The team forms part of a national corporate team that operates from our offices in Liverpool, Manchester, London, Leeds, Birmingham and Newcastle.

Key Responsibilities

• Assist with arranging meetings, including booking rooms, requesting conference calls and sending appointments/ MS Teams meetings.
• Assist with file administration including new client and matter opening; initial conflict checks, scanning and filing, closing and archiving.
• Assist with billing and other financial aspects of the team and coordination with the Firm’s finance team in that regard.
• Manage and monitor diaries for fee-earners in the team.
• Monitor fee earner’s email inbox during period of absence and identify urgent emails and redirect/ deal as appropriate.
• Make and receive telephone calls evaluating communication and ensuring all calls are dealt with effectively and swiftly
• Ad-hoc tasks such as travel booking, processing expenses and invoices.
• Converting documents into Hill Dickinson's house style
• Work closely with the team PAs & compliance administrator to ensure seamless service delivery.
• Provide wider support to the business services team during periods of high workload or business need.
• Provide any other support as may be reasonably requested by the team’s fee-earners or the Secretarial Coordinator.

What Are We Looking For

• A confident self-starter that can work under minimal supervision on individual tasks or on larger projects with a strong sense of ownership and accountability.
• Sound judgement and decision-making skills
• Good working knowledge of Microsoft Office
• Strong communication and client service skills.
• Excellent attention to detail and accuracy

It would be beneficial for you to have some of the following:

• Previous experience in a professional services’ administrative role.
• Use of Document Management Systems

Equality, Diversity and Inclusion

Hill Dickinson is committed to providing fairness and equal opportunity for all regardless of age, gender, gender identity, ethnic origin, disability, sexual orientation, marital or transgender status, nationality, religion or belief. We understand that our power as a firm comes from empowering our people and that it is only by encouraging and enabling individuals to be themselves at work that we can truly benefit from their rich and varied strengths. Hill Dickinson is an equal opportunities employer. All applications received by the firm will be considered based on their merit alone and we welcome applications from all suitably qualified individuals regardless of background and from all routes to qualification, with both the SRA and CILEx.

Disability Support

We are a Disability Confident employer, which means if there is anything that we can do to make your visit easier, so you are able to perform at your best, please let us know. You can contact the HR team at [e-mail] should you require any adjustments to the application or interview process.

At Hill Dickinson, we welcome applications from individuals that are looking to return to the law as well as all routes to qualification, with both the SRA and CILEx.

All successful candidates will be subject to our standard pre-employment screening, including a basic criminal record check via Disclosure and Barring Service. Any offer of employment made is conditional upon completion of all checks.