Legal Administrator (Hybrid)

Essential Employment; Greater London; Hybrid; GBP 15,000 - 22,000; Part time

Job summary

Essential Employment in Exeter is seeking a Legal Administrator for a hybrid, part-time temporary contract. The role provides administrative support to the Joint Legal Services Department, including diary management, FOI response support, and preparing bundles for court proceedings.

You will be the first point of contact for the department, liaising with internal teams and external partners, handling general office tasks, IT issues, and GDPR-compliant file management.

Qualifications

• Diary management; prioritising workload and coordinating work for the legal team.
• First point of contact for members of the Joint Legal Services Department with a customer-focused approach.
• Knowledge of GDPR and handling sensitive data in legal contexts.

Responsibilities

• Provide dedicated support to Head of Legal Services or Senior Legal Advisors with diary management and coordination.
• Serve as the first point of contact for the Joint Legal Services Department and liaise with internal teams and external agencies.
• Open, close and manage legal files in line with policy, prepare bundles for court hearings, and assist with FOI responses under supervision.
• Carry out general office duties including travel, invoicing, payments to Courts, and data management in spreadsheets.
• Support IT issues for the team and ensure accurate data entry and retrieval in the case management system.

Skills

Diary management

Customer focused

Legal admin

Communication

IT troubleshooting

Tools

Iken

Spreadsheets

Job description

Legal Administrator (Hybrid) needed in Exeter, £13.33ph PAYE - Reference: 371421

Monday & Wednesday

The principal responsibility of the Legal Administrator is to provide a comprehensive administrative service to the Joint Legal Services Department. This support may cover, in varying proportions, all or some of the key responsibilities set out below or all of the following activities, along with other administrative support tasks in keeping with the grade of the role.

In particular to:

• Provide dedicated support to the Head of Legal Services or Senior Legal Advisors in the form of diary management ensuring work is co-ordinated and prioritised, and other administrative activity.
• Provide a high quality customer focussed approach, as the first point of contact for members of the Joint Legal Services Department.
• Liaise with the wider organisation and partner agencies on behalf of members of the Joint Legal Services Department.
• Undertake responsibilities for the Practice Manager in their absence with limited or no supervision, such as reviewing and allocating new work received into the department which requires specialist knowledge of the team and work types.
• To collate, and where appropriate interrogate databases, the legal services case management system Iken and other data sources, in order to put together responses to Freedom of Information requests under the supervision of the Legal Practice Manager.
• Take responsibilities for a portfolio of administrative work or specific key tasks working with limited supervision.
• Provide administrative support to a range of meetings and/or events as required on a regular or ad hoc basis. This includes, but not limited to, booking venues, and accommodation, sending out meeting requests, taking notes, recording and sending out actions, and following up actions to officers, staff and external partners as required to ensure those actions are completed.
• Providing a customer focussed response to telephone and face to face enquiries that may involve some specialist knowledge and subject matter expertise. This includes regular contact with members of the public who can be difficult and abusive, external agencies and stakeholders.
• To type up legal documentation using digital dictation.
• Undertake general office duties which includes making travel arrangements, raising invoices, making payments to the Courts, photocopying, printing, diary management, stationery and equipment ordering, and managing a range of data contained with spreadsheets for the department.
• To carry out IT problem solving for the wider team in order to deliver comprehensive legal services.
• To open and close legal files in accordance with departmental and policy and procedure. This requires knowledge of GDPR requirements.
• To prepare and put together bundles for a range of Court hearings and proceedings.
• Work as part of a team to deliver departmental projects.

This is apart time role on atemporary contract basis

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please beprepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.