Legal Admin Assistant

Woodstock Legal Services Ltd; Poole; On-site; GBP 20,000 - 30,000; Full time

Job summary

An innovative legal firm is seeking a motivated Legal Admin Assistant to join their dynamic support team in Poole. In this pivotal role, you will be responsible for a variety of administrative tasks that ensure the smooth operation of legal processes. From managing documents and compliance checks to assisting with onboarding new consultants, your contributions will be essential to the firm's success. This is an excellent opportunity for someone who thrives in a busy environment and is eager to develop their skills in a supportive and collaborative atmosphere. If you are detail-oriented and passionate about administration, this could be the perfect role for you.

Benefits

25 days annual leave + Bank Holidays

Birthday off

Health & Wellness Benefits

Charity Day

Socials & team adventures

Pension Scheme

Extended Christmas holiday

Training and development plans

Qualifications

• Experience in office, admin, or customer service roles is preferred.
• Strong organisational skills and attention to detail are essential.

Responsibilities

• Manage incoming post, document preparation, and compliance tasks.
• Support onboarding of new consultants and maintain strong team relationships.

Skills

Organisation

Time Management

Communication Skills

Attention to Detail

Teamwork

Proactivity

Education

Office or Admin Experience

Customer Service Experience

Tools

Microsoft Office

LEAP

E-verification System (Legl)

Job description

Enjoy being part of a team and keeping things running smoothly behind the scenes?

If you're organised, proactive, and love getting stuck into the details, this could be the role for you. Whether you’ve got some office experience already or you’re looking for your first big step, we’re after someone with initiative, a great work ethic, and a genuine love of admin. You’ll be part of our brilliant support team – the backbone of our firm – working across everything from document management and compliance to onboarding and internal projects.

Sound like your kind of challenge?

Who Are We?

Woodstock Legal Services isn’t your typical law firm. We’re breaking the mould – ditching the jargon, delivering expert advice, and doing things differently in the legal world. Our support team is the engine behind it all – keeping things running smoothly, handling the details, and making sure our consultants and clients get what they need, when they need it.

This is your chance to join a firm that’s growing fast and genuinely values its people.

The Role – Legal Admin Assistant

We’re looking for an organised, detail-loving, and motivated Legal Admin Assistant to join our support team in Poole. It’s a varied, fast-paced role where accuracy, initiative, and teamwork are everything. From scanning and file prep to ID checks and file openings, you’ll be involved in all the behind-the-scenes tasks that keep our legal work flowing.

You’ll learn in stages – starting with post and print, then moving onto compliance and file opening – with lots of support along the way. We also help onboard new consultants, so building friendly working relationships is key too.

If you’re someone who loves admin, enjoys ticking things off, and thrives in a busy team – we want to hear from you.

This is an office-based role in Poole.

A few things you’ll be diving into:

Post, Scanning & Printing

• Open, sort and scan incoming post
• File documents in the correct matter folders and share with consultants
• Prepare outgoing post including bundles, recorded/special deliveries, and franking
• Handle general printing, document prep, and use of printers/scanners

Compliance & ID Verification

• Send ID checks, client care letters and payment requests using our e-verification system (Legl)
• Troubleshoot client issues and review incoming results
• Certify ID for clients who prefer paper-based verification
• Learn what’s acceptable as proof of ID and source of funds

File Opening & Admin

• Open new legal files in LEAP and edit case details
• Ensure all compliance requirements are met
• Support both our consultants and internal legal team with accurate file setup
• Help onboard new consultants and provide friendly, professional support during their first few months
• Build strong working relationships with team members across the business

General Admin & Teamwork

• Support both consultants and clients with queries by email, phone or teams
• Work closely with other support team members to manage priorities
• Pitch in when deadlines are tight – we’re all about teamwork here!

What we’re looking for:

• Some office, admin or customer service experience (but we’re open-minded!)
• A love of admin, structure and detail
• Great organisation and time management
• Clear, friendly communication skills
• A team player who takes pride in their work
• Confident with Microsoft Office and happy to learn new systems (we’ll train you!)
• Discreet and professional – especially with sensitive client information

Why Choose Us?

Career Growth: You'll learn how a law firm runs behind the scenes and have opportunities to grow – whether that’s in admin, accounts, compliance or legal work.
Supportive Team: You'll join a kind, capable, hardworking team who’ve always got each other's backs.
Impact: Your work is essential to the day-to-day running of the firm – and it’s truly valued.

25 days annual leave + Bank Holidays
Yourbirthday off – so it’s all about you!
Health & Wellness Benefits – for your body & soul
Charity Day – support a cause you care about
Regularly scheduled socials & team adventures
A future-proof Pension SchemeExtended Christmas holiday - so you can spend the time with loved ones Training and development plans to help you grow

Not sure you tick every box? Apply anyway.

We’re more interested in finding the right mindset than a perfect checklist match. If you’re hardworking, curious, and ready to get stuck in – we’d love to hear from you.