Legal Admin Assistant

Courmacs Legal Limited; Manchester; Hybrid; GBP 20,000 - 25,000; Full time

Benefits offered by this job

23 days holiday

Birthday day off

Company social events

Summer party

Milestone gifts

Wellbeing tools

Idea reward

Private healthcare

Life Insurance

Death in service

Counselling support

Holiday purchasing

Job summary

Courmacs Legal Limited in Manchester is expanding our office as we grow to about 60 staff. We are seeking a Legal Admin Assistant to support litigation and pre-litigation teams, ensuring smooth office operations.

You will handle calls, draft routine correspondence, manage documents in our case management system, and assist with reception and accounts queries. A professional, detail‑minded communicator with excellent organisational skills will thrive.

Qualifications

• Previous experience in a Legal Administrator, Legal Secretary, Office Assistant or similar administrative role.
• Excellent organisational and administrative skills, with the ability to manage a varied workload and competing priorities.
• Strong written and verbal communication skills, with a professional and client-focused approach.
• Confident using Microsoft Office and case management systems, with the ability to learn new systems quickly.
• Excellent attention to detail and a careful, accurate approach to handling legal documents and confidential information.
• Proactive and able to work independently, while also working collaboratively and supporting colleagues.

Responsibilities

• Provide day-to-day administrative support across the litigation and pre-litigation process, helping the wider team work efficiently.
• Handle incoming calls and emails, directing enquiries to the appropriate team members and responding to routine queries professionally.
• Prepare legal documents and routine correspondence, including urgent typing and document production as required.
• Liaise professionally with clients, courts, Counsel and external stakeholders.
• Upload and maintain important documents on the case management system, ensuring records and case files are accurate, complete and up to date.
• Organise filing, scanning and document archiving, ensuring information is accessible and securely maintained.
• Open, distribute and manage incoming and outgoing post.
• Organise meetings, conferences and appointments, attending as a note-taker where required and providing general administrative support to the team.
• Support the reception function, welcoming visitors and providing a professional and friendly first point of contact.
• Assist with accounts queries and other general administrative tasks as required.
• Work closely with the Department Supervisor and wider team, contributing to meetings and supporting the smooth running of the department.
• Ensure work is carried out in accordance with firm procedures, compliance requirements and appropriate standards of confidentiality and data accuracy.

Skills

MS Office proficiency

Client-facing communication

Organisational skills

Attention to detail

Tools

Case management systems

Microsoft Office

Job description

We are a leading solicitor’s firm based in Blackburn, dedicated to providing exceptional legal services to clients nationwide. With a team of experienced professionals, we specialise in handling claims across various service areas, helping individuals and businesses retrieve compensation for financial mis-selling and consumer issues.

Job Summary

With significant growth in our Manchester office, this location is becoming an integral part of the business. As the office expands to approximately 60 employees, we are looking for a Legal admin assistant to join our team. This role will be central to supporting both the people and operational needs of the site

Key Responsibilities

• Provide day-to-day administrative support across the litigation and pre-litigation process, helping the wider team work efficiently.
• Handle incoming calls and emails, directing enquiries to the appropriate team members and responding to routine queries professionally.
• Prepare legal documents and routine correspondence, including urgent typing and document production as required.
• Liaise professionally with clients, courts, Counsel and external stakeholders.
• Upload and maintain important documents on the case management system, ensuring records and case files are accurate, complete and up to date.
• Organise filing, scanning and document archiving, ensuring information is accessible and securely maintained.
• Open, distribute and manage incoming and outgoing post.
• Organise meetings, conferences and appointments, attending as a note-taker where required and providing general administrative support to the team.
• Support the reception function, welcoming visitors and providing a professional and friendly first point of contact.
• Assist with accounts queries and other general administrative tasks as required.
• Work closely with the Department Supervisor and wider team, contributing to meetings and supporting the smooth running of the department.
• Ensure work is carried out in accordance with firm procedures, compliance requirements and appropriate standards of confidentiality and data accuracy.
• Previous experience in a Legal Administrator, Legal Secretary, Office Assistant or similar administrative role.
• Excellent organisational and administrative skills, with the ability to manage a varied workload and competing priorities.
• Strong written and verbal communication skills, with a professional and client-focused approach.
• Confident using Microsoft Office and case management systems, with the ability to learn new systems quickly.
• Excellent attention to detail and a careful, accurate approach to handling legal documents and confidential information.
• Proactive and able to work independently, while also working collaboratively and supporting colleagues.
• Ability to prioritise effectively, meet deadlines and remain calm when dealing with urgent or changing requirements.
• Professional, friendly and confident when handling telephone enquiries, communicating with clients and welcoming visitors.
• A commitment to accuracy, confidentiality and maintaining high standards in all aspects of administrative work.

• 23 days holiday + bank holidays (increasing each year after first year of service)
• Birthday
  Off Work
• Enjoy a paid day off work for your birthday (within 2 weeks of the date)
• Company Social
  Events
• Summer & Christmas Parties to make friends and unwind
• Milestone
  Gifts
• Receive Milestone gifts when you reach 5, 10, 15 and 20 years of service
• Everday rewards with major brands, employee celebration & wellbeing tools
• Suggestion
  Scheme
• Get rewarded with £200 for every idea you suggest that is implemented
• Private Healthcare plan & digital GP provided after first year of service
• Life
  Insurance
• Death in service insurance providing a tax-free lump sum worth 3 times your salary
• Day-to-day wellbeing & counselling support for you & your family
• Holiday
  Purchasing
• Buy up to 5 additional holiday days per year