Learning Systems Coordinator

S1jobs; City of Edinburgh; Hybrid; GBP 16,000 - 21,000; Part time

Job summary

CHAS is seeking a part-time Learning & Organisational Development assistant to support our new Learning Management System rollout. You’ll help manage learning records, reporting and course administration, while handling day-to-day enquiries.

Based in Edinburgh with hybrid working, the role offers a 4-month fixed term contract at 17.5 hours per week (2.5 days). Travel to the Edinburgh office may be required occasionally and a Level 1 Disclosure is a condition of employment.

Qualifications

• Strong administrative and organisational skills in a busy environment.
• Strong Excel skills and experience with Microsoft 365 apps.
• Confidence working with data and producing accurate reports.
• Experience maintaining systems, databases or electronic records.
• Experience coordinating training, events or meetings.
• Ability to manage competing priorities and meet deadlines.
• Clear communication and a helpful, responsive approach.

Responsibilities

• Manage learning records, reporting and course administration.
• Respond to enquiries and maintain learning information.
• Update learner records and coordinate workshops.
• Produce compliance reports and monitor progress dashboards.
• Maintain spreadsheets, dashboards and systems for learning data.

Skills

Administrative skills

Excel proficiency

Microsoft 365

Data reporting

Database knowledge

Training coordination

Prioritization

Communication

Tools

SharePoint

LMS

Job description

Do you enjoy bringing order to busy systems, keeping records accurate and helping other people get the information they need? This could be a great opportunity to use your administration, data and digital skills in a role that supports learning across CHAS.

We’re introducing a new Learning Management System and need some extra support during this important stage. You’ll join our Learning & Organisational Development (L&OD) team and help us manage learning records, reporting, course administration and everyday enquiries.

No two days will be the same - you might be updating learner records, arranging workshops, producing a compliance report, responding to an enquiry or checking that our learning information is clear and up to date. You’ll also help maintain the spreadsheets, dashboards and systems that allow us to see how learning is progressing across CHAS.

About You

• strong administrative and organisational skills, gained in a busy working environment
• strong Microsoft Excel skills, as well as experience using Outlook, Teams and other Microsoft 365 applications
• confidence working with data and producing accurate reports
• experience of maintaining systems, databases or electronic records
• experience of coordinating training, events, meetings or similar activities
• the ability to organise competing priorities and meet deadlines
• clear communication skills and a helpful, responsive approach.

Experience in Learning & Development, HR or workforce development would be particularly useful. Experience of a Learning Management System or SharePoint would also be welcome.

About CHAS

At CHAS, we support families during the toughest of times. Reaching every family in Scotland who needs our care depends on having capable, compassionate and highly skilled colleagues. In this role, you’ll help colleagues and volunteers access the right learning, helping us understand where training has been completed and where more support is needed. This will ensure our people can thrive in their roles and make a meaningful difference to children and families every day.

You’ll be joining our small and friendly L&OD team during an exciting and busy piece of work. The role offers a chance to build your experience of learning systems, data, reporting and digital tools while doing work that has a clear purpose.

What’s In It For You

• flexible and family-friendly working
• hybrid working, with some time at our Edinburgh office
• health and wellbeing support
• fantastic opportunity to develop your systems, data, reporting and learning administration experience - while working in one of Scotland’s leading children’s charities

The role is a 4 month fixed term contract, offered on a part-time basis of 17.5 hours per week (2.5 days). We are happy to consider flexible working patterns, although we would ideally like the hours to be spread across the week, including Monday as a working day to support key operational activities.

Advertised salary will be paid on a pro rata basis, calculated against a 35 hour full-time working week.

Travel

Travel to the Edinburgh office may be required around one day a week, with occasional travel to other CHAS locations.

This role is subject to a Level 1 Disclosure.

Provisional interview dates: Afternoons of Wednesday 21 October, Thursday 22 October in Edinburgh