Learning Systems Coordinator

Children's Hospices Across Scotland; City of Edinburgh; Hybrid; GBP 9,000 - 12,000; Part time

Benefits offered by this job

Flexible working

Hybrid working

Health and wellbeing support

Job summary

CHAS is seeking a part-time Learning Administrator to join the Learning & Organisational Development team for a 4-month fixed-term contract. The role supports learning records, reporting, course administration and day-to-day enquiries.

You’ll maintain spreadsheets and dashboards, coordinate training, and help ensure learning information is clear and up to date, with hybrid Edinburgh office time. Flexible, family-friendly working arrangements apply, with a pro rata salary and opportunities to

Qualifications

• Strong administrative and organisational skills in a busy environment.
• Strong Microsoft Excel skills; experience with Outlook and Teams.
• Confidence working with data and producing accurate reports.
• Experience maintaining systems, databases or electronic records.
• Experience coordinating training, events or meetings.
• Ability to organise competing priorities and meet deadlines.

Responsibilities

• Manage learning records, reporting and course administration.
• Handle everyday enquiries related to learning.
• Update learner records and produce compliance reports.
• Maintain spreadsheets, dashboards and learning systems across CHAS.

Skills

Administrative skills

Data reporting

Communication skills

Time management

Tools

Microsoft Excel

SharePoint

Learning Management System

Job description

Do you enjoy bringing order to busy systems, keeping records accurate and helping other people get the information they need? This could be a great opportunity to use your administration, data and digital skills in a role that supports learning across CHAS.

We're introducing a new Learning Management System and need some extra support during this important stage. You'll join our Learning & Organisational Development (L&OD) team and help us manage learning records, reporting, course administration and everyday enquiries.

No two days will be the same - you might be updating learner records, arranging workshops, producing a compliance report, responding to an enquiry or checking that our learning information is clear and up to date. You'll also help maintain the spreadsheets, dashboards and systems that allow us to see how learning is progressing across CHAS.

About you

• strong administrative and organisational skills, gained in a busy working environment
• strong Microsoft Excel skills, as well as experience using Outlook, Teams and other Microsoft 365 applications
• confidence working with data and producing accurate reports
• experience of maintaining systems, databases or electronic records
• experience of coordinating training, events, meetings or similar activities
• the ability to organise competing priorities and meet deadlines
• clear communication skills and a helpful, responsive approach

Experience in Learning & Development, HR or workforce development would be particularly useful. Experience of a Learning Management System or SharePoint would also be welcome.

About CHAS

At CHAS, we support families during the toughest of times. Reaching every family in Scotland who needs our care depends on having capable, compassionate and highly skilled colleagues. In this role, you'll help colleagues and volunteers access the right learning, helping us understand where training has been completed and where more support is needed. This will ensure our people can thrive in their roles and make a meaningful difference to children and families every day.

What’s in it for you

• flexible and family-friendly working
• hybrid working, with some time at our Edinburgh office
• health and wellbeing support
• fantastic opportunity to develop your systems, reporting and learning administration experience - while working in one of Scotland’s leading children’s charities

The role offers a chance to build your experience of learning systems, data, reporting and digital tools while doing work that has a clear purpose.

The role is a 4 month fixed term contract, offered on a part-time basis of 17.5 hours per week (2.5 days). We are happy to consider flexible working patterns, although we would ideally like the hours to be spread across the week, including Monday as a working day to support key operational activities.

Advertised salary will be paid on a pro rata basis, calculated against a 35 hour full-time working week.

Travel to the Edinburgh office may be required around one day a week, with occasional travel to other CHAS locations.