Learning Coordinator

Mactech Inspection Ltd; Bridgwater; On-site; GBP 28,000 - 42,000; Full time

Job summary

Mactech Inspection Ltd. seeks a Learning Coordinator to support the NSA EPR Project Training Team at Hinkley Point C, Somerset. You will plan, administer and report on training activities, acting as a central contact for stakeholders and ensuring delivery plans stay on track.

You will maintain schedules, records and management information, providing visibility of demand, progress and risk to the Group Head and team. Proficiency with MS Office and LMS tools is expected.

Qualifications

• Stakeholder management demonstrated across project teams, contractors and external providers.
• Planning and coordinating schedules, actions and dependencies in busy projects.
• Structured administration and meticulous record keeping and follow-up.
• Ability to collect, validate and interpret information for concise reports.
• Strong written and verbal communication across stakeholders at different levels.
• Proficient with MS Office suite; experience with LMS or reporting tools is a plus.
• Experience in learning coordination, training administration or project coordination.

Responsibilities

• Stakeholder relationship management:Develop and maintain effective relationships with project teams and providers; provide clear progress updates.
• Demand capture and coordination:Identify training requirements, confirm audience, volumes and timelines before adding to delivery plan.
• Delivery planning:Translate demand into short/medium term plans; coordinate dates, venues, equipment and learner needs.
• Scheduling and resource control:Maintain integrated training schedule and optimize use of instructors and rooms; escalate risks.
• Training administration:Handle bookings, joining details, attendance, completion evidence and records.
• Reporting and management information:Prepare weekly/monthly reports and dashboards; explain trends and risks.
• Meetings and action tracking:Coordinate meetings, prepare agendas, record decisions and follow up owners.
• Risk and issue management:Track risks and dependencies; work with owners on mitigations.
• Supplier and internal liaison:Coordinate with external providers and internal teams for consistent delivery.

Skills

Stakeholder management

Planning & coordination

Administration & attention to detail

Reporting & data analysis

Communication

Digital capability

Relevant experience

Tools

Microsoft Excel

PowerPoint

Word

Outlook

Teams

Power BI

Job description

Job Title: Learning Coordinator

Location: Hinkley Point C, Somerset

Pay: £158.42 PAYE or £227 Umbrella

Job ID: 2316

Role purpose

The Learning Coordinator will provide the planning, administrative and reporting support needed to deliver training effectively across the NSA EPR Project Training Team. The role will act as a central point of contact for key stakeholders, build trusted working relationships and turn training demand into clear, achievable delivery plans.

The postholder will maintain accurate schedules, records, actions and management information, giving the Group Head and wider team clear visibility of demand, progress, risks, capacity and performance.

Key responsibilities

• Stakeholder relationship management: Develop and maintain effective relationships with project teams, contractors, training leads, instructors, internal support functions and external providers. Act as a reliable point of contact, understand stakeholder needs and provide clear updates on progress and delivery.
• Demand capture and coordination: Engage with stakeholders to identify, clarify and record training requirements. Confirm the audience, volumes, timescales, priorities, funding route and expected outcomes before work is added to the delivery plan.
• Delivery planning: Translate agreed demand into practical short and medium-term plans, coordinating course dates, instructor availability, venues, equipment, materials and learner requirements. Identify dependencies early and keep plans aligned with changing project priorities.
• Scheduling and resource control: Maintain the integrated training schedule and support effective use of instructors, classrooms and delivery capacity. Resolve clashes, highlight gaps and escalate resource pressures or risks in time for action to be taken.
• Training administration: Provide accurate end-to-end administration for planned activity, including bookings, joining information, attendance records, completion evidence, course documentation, action logs and follow-up communications. Ensure records are complete, controlled and easy to retrieve.
• Reporting and management information: Prepare clear weekly and monthly reports, dashboards and slide packs covering demand, delivery, attendance, cancellations, no-shows, capacity, utilisation, income where applicable, risks and upcoming milestones. Check data quality and explain key trends, variances and actions.
• Meetings and action tracking: Coordinate stakeholder and planning meetings, prepare agendas and supporting information, record decisions and maintain action trackers. Follow up owners and due dates to ensure commitments are completed.
• Risk and issue management: Maintain visibility of delivery risks, issues and dependencies, working with the relevant owners to agree mitigations and escalating concerns that could affect timescales, quality or stakeholder commitments.
• Supplier and internal liaison: Coordinate with external training providers and internal teams to confirm requirements, availability, documentation and delivery arrangements, ensuring stakeholders receive consistent information.

Skills and experience

• Stakeholder management: Strong relationship-building skills with the confidence to work across different teams, challenge constructively and maintain trust through clear and dependable communication.
• Planning and coordination: Experience managing competing priorities, schedules, actions and dependencies in a busy project or operational environment.
• Administration and attention to detail: A structured approach to records, documentation and follow-up, with a high level of accuracy and ownership.
• Reporting and data analysis: Able to collect, validate and interpret information, produce concise reports and highlight trends, risks and decisions required.
• Communication: Strong written and verbal communication skills, with the ability to adapt messages for stakeholders at different levels.
• Digital capability: Confident using Microsoft Excel, PowerPoint, Word, Outlook and Teams. Experience of learning management systems, Power BI or other reporting tools would be beneficial.
• Relevant experience: Previous experience in learning coordination, training administration, project coordination or a similar role. Experience in a safety-critical, regulated or complex project environment would be advantageous.

Success in the role

• Stakeholders receive timely, accurate information and have confidence in the training team’s commitments.
• Training demand is clearly recorded, prioritised and translated into realistic delivery plans.
• Schedules, records, actions and governance information remain accurate and up to date.
• Reports give leaders a clear view of performance, capacity, risks and decisions required.