Leadership PA

QinetiQ Limited; Malvern; On-site; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Pension & life cover

Generous holiday allowance

Health Cash Plan

Private Medical Insurance

Dental Insurance

Employee discount portal

Armed Forces Covenant

Job summary

QinetiQ Limited, based at Malvern, is seeking a Leadership Personal Assistant to provide comprehensive, professional support to the CEO UK Intelligence and Business Development Director UKI. The role focuses on diary and time management to meet business deadlines, while maintaining confidential information and smooth executive operations.

You will coordinate email and written correspondence, establish efficient administrative systems, and ensure secure information handling across the leadership

Qualifications

• Proven experience in a Personal Assistant role at senior level with high levels of integrity, professionalism and discretion.
• Extensive knowledge of MS Office and virtual connectivity platforms.
• Ideally, current Security Clearance.

Responsibilities

• Provide high level, proactive personal assistant support to the CEO and Business development Director UKI, ensuring smooth day to day operations and effective use of time.
• Act as a key point of contact for internal and external stakeholders, managing communications with professionalism and discretion.
• Manage, escalate or delegate issues appropriately, providing clear instructions and deadlines, and ensuring timely follow up and resolution.
• Ensure meetings are effectively prepared in advance, with agendas and relevant materials compiled and distributed, and actions tracked through to completion.
• Work collaboratively as a strong team player, building positive and effective relationships with colleagues, teams, and other EAs/PAs
• Prioritise competing requests effectively and proactively resolve issues where appropriate, using sound judgement and initiative

Skills

Discretion

Communication

Planning

Organisational skills

Stakeholder management

Autonomy

Team player

Diary management

Tools

MS Office

Video conferencing platforms

Job description

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The Leadership Personal Assistant will provide comprehensive, professional support to the CEO UK Intelligence and Business Development Director UKI, ensuring effective diary and time management to enable delivery of objectives in line with business and customer deadlines. The role is responsible for prioritising, monitoring, and coordinating email and written correspondence, as well as establishing and maintaining efficient administrative systems and processes. This includes the secure management, storage, and retrieval of information, with particular care for confidential, strategic, personal, and business-critical materials.

Key Accountabilities

• Provide high level, proactive personal assistant support to the CEO and Business development Director UKI, ensuring smooth day to day operations and effective use of time.
• Act as a key point of contact for internal and external stakeholders, managing communications with professionalism and discretion.
• Manage, elevate or delegate issues appropriately within the management chain, providing clear instructions and deadlines, and ensuring timely follow up and resolution.
• Ensure all meetings are effectively prepared in advance, with agendas and relevant materials compiled and distributed, and actions tracked through to completion.
• Work collaboratively as a strong team player, building positive and effective relationships with colleagues, teams, and other EAs/PAs
• Prioritise competing requests effectively and proactively resolve issues where appropriate, using sound judgement and initiative

Key Capabilities/Knowledge

• Absolute discretion, with the ability to maintain confidentiality and handle sensitive information at all times.
• Loyal, confident, and self aware, demonstrating sound judgement and professionalism.
• Highly motivated self starter with the initiative and capability to work autonomously with minimal supervision
• Achievement focused, with a strong commitment to delivering high quality outcomes.
• Excellent verbal and written communication skills, with the confidence to engage effectively at all levels.
• Highly effective planning and organisational skills, with strong attention to detail
• Proven ability to work well under pressure and manage competing priorities calmly and effectively.
• Strong relationship building skills, with the ability to establish trust and credibility across the Performance Leadership Team and the EA/PA community.
• Proactive management and de confliction of complex appointment schedules
• Flexible, approachable, and adaptable, with a friendly and collaborative working style

Experience & Qualifications

• Proven experience in a Personal Assistant role at senior level with a track record of operating with high levels of integrity, professionalism, and discretion.
• Extensive knowledge of MS Office and virtual connectivity platforms
• Ideally, current Security Clearance

This role is 37 hours per week based at our Malvern site - with a minimum, average of 3 days per week onsite

Our Recruitment Process:

At QinetiQ we are committed to building an inclusive,accessibleand welcoming workplace where everyone feels valued and supported. We believe that a diverse mix of backgrounds, perspectives and experiences drives innovation and leads to better outcomes for our people,customersand communities. We encourage applications from all candidates and are a disabilityconfident committedemployer.If you have a disability or need any reasonable adjustments during the recruitment process, please let us know by emailing [e-mail] .One of our recruitment team will contactyou.

Please note that all applicants for this role must be eligible for SC clearance, as a minimum.

Many roles in QinetiQ are subject to national security vetting being completed, applicants who already hold theappropriate levelof vetting may be able to transfer it upon appointment.A number ofroles are also subject toadditionalrestrictions, which means factors such as nationality orpreviousnationalities may affect the roles that you can be employed in.

Why Join QinetiQ?

As we continue to grow into new markets around the world,there’snever been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.

As a QinetiQ employee,you’llexperience a unique working environment where teams fromdifferent backgrounds, disciplines and experiencesenjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in a diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Visit our website to read more about our diverse andinclusive workplaceculture. www.qinetiq.com/en/careers/life-at-qinetiq

Our Benefits

• Matched contribution pension scheme, with life assurance
• Generous holiday allowance, with theoptiontopurchaseadditionaldays
• Options to joinHealth Cash Plan, Private Medical Insurance and Dental Insurance
• Employee discount portal:Personal Accident Insurance, Travel Insurance, Restaurants, Cinema Tickets and much more
• We are proud to support the Armed Forces community by honouring the Armed Forces Covenant andmaintainingour Gold Award standard in the Defence Employer Recognition Scheme
• Volunteering Opportunities - helping charities and local community