Leadership Team PA - Maritime and Land

QinetiQ Limited; Farnborough; On-site; GBP 38,000 - 43,000; Full time

Benefits offered by this job

Matched pension

Generous holiday

Health benefits

Employee discounts

Armed Forces Covenant

Volunteering opportunities

Job summary

QinetiQ Limited in Farnborough is seeking a Leadership Team Personal Assistant to provide proactive executive support to the Maritime & Land Managing Director. The role focuses on diary management, correspondence handling, and maintaining confidential, business-critical information in a fast-paced environment.

You will coordinate meetings, manage communications with internal and external stakeholders, and help drive governance processes across the leadership team.

Qualifications

• Essential experience: Proven experience in a Personal Assistant role at senior level with integrity, discretion and professionalism.
• Extensive knowledge of MS Office and virtual connectivity platform.
• Discrete handling of confidential information.
• Proactive, self-motivated and able to work independently.

Responsibilities

• Provide proactive executive support to Managing Directors, ensuring efficient day-to-day operations.
• Liaise with internal/external stakeholders, managing communications confidentially.
• Coordinate meetings, prepare agendas and track actions to completion.
• Build collaborative relationships across teams and provide EA/PA cover when required.
• Prioritise competing demands and support governance and reporting processes.

Job description

Job Title: Leadership Team PA - Maritime and Land

Location:

Farnborough, England, United Kingdom

Role Type: Permanent – Full Time

Package: £ 38,475 – £42,750 (salary dependent on experience) + Benefits

Role ID: SF20525

Are you ready to be part of the future? At QinetiQ, we’re not just imagining tomorrow we are creating it. From cutting-edge defence technology to ground-breaking innovations our mission is to empower and protect lives. Join us as a Leadership Team Personal Assistant at our Farnborough site, where you will have the opportunity to work with cutting-edge technology in partnership with some of the most brilliant minds.

The Role As a Leadership Team Personal Assistant, you will provide comprehensive, professional support to the Maritime & Land Managing Director, ensuring effective diary and time management to enable delivery of objectives in line with business and customer deadlines

Day-to-day, you ’ll be responsible for prioritising, monitoring, and coordinating email and written correspondence, as well as establishing and maintaining efficient administrative systems and processes. This includes the secure management, storage, and retrieval of information, with particular care for confidential, strategic, personal, and business critical materials.

Your responsibilities will include:

• Provide proactive executive support to Managing Directors, ensuring efficient day to day operations and effective time management
• Serve as a key liaison for internal and external stakeholders, managing communications professionally and confidentially
• Manage, elevate, and delegate issues appropriately, ensuring clear direction, accountability, and timely resolution
• Coordinate meetings by preparing agendas and materials, and tracking actions through to completion
• Build strong collaborative relationships across teams, including providing EA/PA cover and support when required
• Effectively prioritise competing demands, resolve issues proactively, and support business reporting and governance processes to improve organisational effectiveness

Essential experience of the Leadership Team Personal Assistant:

• Proven experience in a Personal Assistant role at senior level with a track record of operating with high levels of integrity, professionalism, and discretion
• Extensive knowledge of MS Office and virtual connectivity platform
• Demonstrates exceptional discretion, integrity, and professionalism when handling confidential and sensitive information
• Proactive, self motivated, and achievement focused, with the ability to work independently and deliver high quality results
• Strong communication, relationship building, and stakeholder management skills, with credibility at all levels
• Highly organised and adaptable, effectively managing complex schedules, competing priorities, and high pressure situations with attention to detail

Essential qualifications for the Leadership Team Personal Assistant:

We value difference and we don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and willingness to learn then we would like to hear from you.

This role is 37 hours per week based at our Farnborough site with a minimum average site attendance of three days per week.

At our Farnborough site exciting work takes place at our state-of-the-art facility, with high-energy laser technologies, our 5m pressurised wind tunnel which has a simulation capability that is unique in the UK and our large research and development projects is a real hub of creativity, research and innovation. Join our talented teams of Engineers, IT & Cyber Specialists, Project Managers, Group Functions Teams and many more to provide future defences in the UK.

Please note that all applicants for this role must be eligible for SC clearance, as a minimum.

At QinetiQ we are committed to building an inclusive, accessible and welcoming workplace where everyone feels valued and supported. We believe that a diverse mix of backgrounds, perspectives and experiences drives innovation and leads to better outcomes for our people, customers and communities. We encourage applications from all candidates and are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the recruitment process, please let us know by emailing [e-mail] . One of our recruitment team will contact you.

Many roles in QinetiQ are subject to national security vetting being completed, applicants who already hold the appropriate level of vetting may be able to transfer it upon appointment. A number of roles are also subject to additional restrictions, which means factors such as nationality or previous nationalities may affect the roles that you can be employed in.

Why Join QinetiQ?

As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.

As a QinetiQ employee, you’ll experience a unique working environment where teams from different backgrounds, disciplines and experiences enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in a diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Visit our website to read more about our diverse and inclusive workplace culture .www.qinetiq.com/en/careers/life-at-qinetiq

• Matched contribution pension scheme, with life assurance
• Generous holiday allowance, with the option to purchase additional days
• Options to join Health Cash Plan, Private Medical Insurance and Dental Insurance
• Employee discount portal: Personal Accident Insurance, Travel Insurance, Restaurants, Cinema Tickets and much more
• We are proud to support the Armed Forces community by honouring the Armed Forces Covenant and maintaining our Gold Award standard in the Defence Employer Recognition Scheme
• Volunteering Opportunities - helping charities and local community