Lead Document Controller

JAM Recruitment Ltd; Greater London; On-site; GBP 45,000 - 52,000; Full time

Benefits offered by this job

25 days’ leave

Healthcare

Pension contributions

Christmas closure

Job summary

JAM Recruitment Ltd. is seeking a Lead Document Controller for a London-based fire and security installer. The role is office-based, near a mainline station, and focuses on directing documentation across multiple projects, with oversight of numbering, revisions, transmittals, submittals, and CDE administration.

The position requires leadership of the Document Controller function and support for BIM workflows. Salary ranges £45,000–£52,000 plus benefits and a Christmas closure period.

Qualifications

• Proven experience in a senior or lead document control role within construction, engineering, or building services.
• Strong knowledge of document control processes, revision management, and CDE administration.
• Advanced experience with SharePoint and Procore; knowledge of Aconex, Asite, or similar platforms is desirable.
• Understanding of BIM information management processes and standards.

Responsibilities

• Manage document control systems, including numbering, drawing registers, revision control, transmittals, and submittals.
• Administer and maintain CDE platforms (SharePoint, Procore, and similar systems).
• Develop and improve document workflows, procedures, and best practices.
• Ensure compliance with project information requirements, quality standards, and audit requirements.
• Conduct quality checks on project documentation prior to issue.
• Oversee document distribution, archiving, and retention processes.
• Support BIM information management and alignment with project workflows.
• Lead and mentor the Document Controller, driving performance and development.
• Provide regular reporting on document status, compliance, and outstanding actions.
• Collaborate with project, design, and construction teams to ensure effective information management.

Skills

Document control

Leadership

BIM information management

CDE administration

Organisational skills

Stakeholder management

Tools

SharePoint

Procore

Aconex

Asite

Job description

The Lead Document Controller will oversee information management for a fire and security installer based in London. This full-time, office-based position, located near a mainline station, requires an experienced professional to direct documentation procedures across several concurrent projects. You will handle numbering systems, revision oversight, transmittals, submittals, and Common Data Environment administration, guaranteeing accuracy, compliance, and traceability for all project records. Leadership of the Document Controller team and support for BIM information workflows form core duties.

The salary ranges from £45,000 to £52,000, complemented by 25 days’ leave plus Christmas closure, healthcare, and pension contributions.

Candidates should possess strong organisational abilities and prior experience within construction or engineering sectors. This London based fire and security systems installer are seeking an experienced Lead Document Controller to oversee and develop document control processes across multiple projects. You will manage document numbering, revision control, transmittals, submittals, and Common Data Environment (CDE) administration, ensuring project information is accurate, compliant, and fully traceable. The role also includes leadership of the Document Controller function and support for BIM information management. This is an office-based role close to a mainline station and has a salary to £52,000 plus package including 25 days holiday, healthcare and pension.

Key Responsibilities

• Manage document control systems, including numbering, drawing registers, revision control, transmittals, and submittals.
• Administer and maintain CDE platforms (SharePoint, Procore, and similar systems).
• Develop and improve document workflows, procedures, and best practices.
• Ensure compliance with project information requirements, quality standards, and audit requirements.
• Conduct quality checks on project documentation prior to issue.
• Oversee document distribution, archiving, and retention processes.
• Support BIM information management and alignment with project workflows.
• Lead and mentor the Document Controller, driving performance and development.
• Provide regular reporting on document status, compliance, and outstanding actions.
• Collaborate with project, design, and construction teams to ensure effective information management.

Requirements

• Proven experience in a senior or lead document control role within construction, engineering, or building services.
• Strong knowledge of document control processes, revision management, and CDE administration.
• Advanced experience with SharePoint and Procore; knowledge of Aconex, Asite, or similar platforms is desirable.
• Understanding of BIM information management processes and standards.
• Excellent organisational, communication, and stakeholder management skills.
• Experience leading or mentoring team members.