Lead Document Controller

Celeros Flow Technology; Glasgow; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Bonus

33 days holiday including bankholidays

Pension

Life Cover

Employee Assistance Program

Digital Benefits

Job summary

Celeros Flow Technology in the United Kingdom is seeking a Lead Document Controller to guide the Document Control function across projects, ensuring controlled, compliant documentation from planning through close-out.

You will lead a small team, coordinate with Project Managers, customers and suppliers, and drive improvements in document control processes while maintaining schedules and data integrity on capital projects.

Qualifications

• Strong Document Control experience within an engineering, manufacturing or project environment.
• Previous team leadership or coordination experience.
• Good understanding of project documentation, revision control and customer deliverables.
• Strong planning, organisation and prioritisation skills.
• Ability to manage multiple projects and competing priorities.
• Confident communicator with the ability to challenge, escalations and drive actions to closure.
• Strong working knowledge of electronic document-management systems and Microsoft Office.
• Experience in Oil & Gas, Energy, Nuclear, Water, Industrial, or other capital project sectors is desirable.

Responsibilities

• Lead, develop and coordinate the Document Control team.
• Allocate resources and priorities across the project portfolio.
• Own and maintain consistent Document Control processes and standards.
• Ensure project document registers, revisions, transmittals and status are accurately controlled.
• Coordinate customer and supplier document submissions, comments, approvals and resubmissions.
• Work closely with Project Managers to align document deliverables with project schedules and milestones.
• Identify and elevate documentation risks that could impact engineering, procurement, manufacturing, testing or shipment.
• Drive overdue documentation and customer comments through to closure.
• Ensure final documentation and project data books are progressively completed.
• Provide clear reporting on document status, priorities, overdue actions and risks.
• Drive continuous improvement in Document Control processes, systems and ways of working.

Skills

Document Control

Team Leadership

Project Coordination

Resource Planning

Communication

Multi-project Management

Tools

EDMS (Electronic Document Management System)

MS Office

Job description

For over 140 years our products have helped ensure the safe, reliable operations of key industries. With a passion for precision and partnership, Celeros Flow Technology continues this heritage of high performance and dependability, providing mission critical, sustainable flow control solutions for our customers around the globe.

Celeros Flow Technology is looking for individuals with a voice and a vision. We embrace change, diversity and promote new ways of looking at old ideas. We seek talented professionals to join our world-class team of innovators in a global, collaborative & multi-cultural environment, where you will be challenged, supported, and inspired to be extraordinary.

GENERAL SUMMARY

The Lead Document Controller will lead the Document Control function within Project Management, ensuring project documentation is effectively planned, controlled and delivered in line with project, customer and contractual requirements. The role will provide leadership to the Document Control team, establish priorities across the project portfolio and ensure documentation supports key engineering, manufacturing, testing, shipment and project close-out milestones.

PRINCIPAL DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS)

• Lead, develop and coordinate the Document Control team.
• Allocate resources and priorities across the project portfolio.
• Own and maintain consistent Document Control processes and standards.
• Ensure project document registers, revisions, transmittals and status are accurately controlled.
• Coordinate customer and supplier document submissions, comments, approvals and resubmissions.
• Work closely with Project Managers to align document deliverables with project schedules and milestones.
• Identify and elevate documentation risks that could impact engineering, procurement, manufacturing, testing or shipment.
• Drive overdue documentation and customer comments through to closure.
• Ensure final documentation and project data books are progressively completed.
• Provide clear reporting on document status, priorities, overdue actions and risks.
• Drive continuous improvement in Document Control processes, systems and ways of working.

EDUCATION, SKILLS AND EXPERIENCE

• Strong Document Control experience within an engineering, manufacturing or project environment.
• Previous team leadership or coordination experience.
• Good understanding of project documentation, revision control and customer deliverables.
• Strong planning, organisation and prioritisation skills.
• Ability to manage multiple projects and competing priorities.
• Confident communicator with the ability to challenge, escalations and drive actions to closure.
• Strong working knowledge of electronic document-management systems and Microsoft Office.
• Experience in Oil & Gas, Energy, Nuclear, Water, Industrial, or other capital project sectors is desirable.

You must have valid right to work in the UK to apply for this role.

BENEFITS

• Competitive salary
• Opportunities to develop
• Bonus
• 33 days holiday (inclusive of bank holidays)
• Holiday buy and sell
• Pension
• Life Cover
• Employee Assistance Program
• Digital Benefits; Health, Wealth & Lifestyle

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Required daily to stand, sit, walk, talk, hear, and see (specific close vision abilities are required to perform computer work)
• Required occasionally to stoop, kneel, crouch and crawl
• Required daily to use hands and fingers and arms to reach (to operate a computer and telephone)
• Required occasionally to lift and/or move objects that are light to moderate
• Required occasionally to travel (usually by air or road so may be required to sit for extended periods)

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work with moderate noise (i.e. business office with computers, phone, and printers, etc.)
• Ability to work in an open planned office / individual office
• Ability to sit at a computer terminal for extended periods
• Ability to sit in a car or on a plane for extended periods

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

CELEROS FLOW TECHNOLOGY VALUES

All Celeros divisions are committed to the effective use the Celeros Values. It is important that all employees understand and utilize these values when performing the duties of his/her position.

• INTEGRITY: We work safely and respect our employees, business partners & environment. We always lead by example.
• SPEED: In our mission to bring mission-critical flow control equipment to the world, energy in our actions & urgency.
• ACCOUNTABILITY: We stand behind our actions and deliver on our promises.
• PARTNERSHIP: We collaborate across our teams & our customers to win together. We rely on each other to deliver the best outcome & celebrate successes.
• EXCELLENCE: We are passionate about being the best at engineering, manufacturing & maintaining mission-critical equipment. We seek quality & community improvement in every interaction.

QUALITY

Quality encompasses all aspects of Celeros’ business, and every employee shares the responsibility to prevent the occurrence of any nonconformity relating to product, process and the quality system. All employees have an obligation to identify and record any such nonconformity, and through designed channels, initiate and recommend solutions.

CELEROS Flow Technology is an equal opportunity employer.