Kitchen Systems Administrator

Compass Group UK; Greater London; Hybrid; GBP 32,000 - 40,000; Full time

Benefits offered by this job

Contributory pension scheme

Career Pathways programme

Digital GP and wider healthcare

Exclusive travel discounts

Discounts at Tesco/Sainsbury's

Cinema discounts up to 44%

Cash rewards

Wellness and fitness classes

Job summary

Compass Group UK is seeking a Kitchen Systems Administrator to support Table to Table, Rocket Food’s workplace dining division. You will manage Kafoodle-based recipe and allergen data, upload recipes, and build menu grids as part of a scalable food development function.

You’ll collaborate with Production, Operations, Marketing and Account Management to ensure accurate documentation and timely delivery of client materials across sites. Hybrid working after probation is offered.

Qualifications

• Exceptional organisational skills and attention to detail.
• Strong administrative experience in a fast-paced environment.
• Excel, Word and PowerPoint experience; proficient with Microsoft Office.

Responsibilities

• Maintain recipe and allergen information in Kafoodle.
• Manage recipe uploads, amendments and ongoing system administration.
• Build and maintain menu grids, recipe matrices and supporting documents.
• Support Kafoodle development projects, data reviews and system improvements.
• Produce reports, trackers and administrative materials for the Food Development team.
• Ensure supplier information is accurate and up to date, liaising with Kafoodle and Foodbuy as required.
• Coordinate supplier visits, product samples and new product development.
• Provide day-to-day support to the Head of Food and assist with wider projects (pop-ups, bespoke menus, client events).
• Review recipes, allergens and nutritional information for accuracy.

Skills

Organisational skills

Administrative experience

Excel

Word

PowerPoint

Microsoft Office

Data management

Attention to detail

Written communication

Tools

Kafoodle

Foodbuy

Job description

Kitchen Systems Administrator

Salary: £36,000

Hours: 40 hours per week, Monday to Friday

Location: Based at the Table to Table CPU, with flexibility for hybrid working after probation

About the Role

The Kitchen Systems Administrator plays a pivotal role in supporting the successful delivery of Table to Table, Rocket Food's growing workplace dining division.

Working within the Food Development team and reporting to the Head of Food, you'll collaborate with Production, Operations, Marketing and Account Management to coordinate the systems, documentation and processes that support the day-to-day business. You'll also help deliver the recipe development and pop-up calendar, from initial concept through to execution across client sites.

From producing client-facing menus and site packs to maintaining recipe, allergen and supplier information in Kafoodle, you'll ensure all information is accurate, consistent and delivered on time. As Table to Table grows, you'll help build a scalable and efficient food development function.

Key Responsibilities

Systems Management

• Maintain recipe and allergen information in Kafoodle.
• Manage recipe uploads, amendments and ongoing system administration.
• Build and maintain menu grids, recipe matrices and supporting documents.
• Support Kafoodle development projects, data reviews and system improvements.
• Produce reports, trackers and administrative materials for the Food Development team.
• Ensure supplier information is accurate and up to date, liaising with Kafoodle and Foodbuy as required.

Food Development Support

• Coordinate supplier visits, product samples and new product development.
• Provide day-to-day support to the Head of Food and assist with wider projects, including pop-ups, bespoke menus, client events and activations.
• Review recipes, allergens and nutritional information for accuracy, escalating discrepancies when required.

Menu and Client Documentation

• Produce and format client-facing menus using approved Food Development content.
• Prepare menus, allergen cards, site packs, point-of-sale materials and promotional collateral.
• Ensure each client site receives the correct documentation ahead of service.
• Maintain version control across menu templates and client documents.

Skills and Experience

• Exceptional organisational skills and attention to detail.
• Strong administrative experience in a fast-paced environment.
• Excellent Microsoft Office skills, particularly Excel, Word and PowerPoint.
• Confidence working with systems, databases and large volumes of information.
• Strong written communication and document-formatting skills.
• Ability to manage multiple priorities and deadlines.
• Experience in hospitality, catering or food manufacturing is desirable.
• Experience with Kafoodle or a similar recipe and allergen management system would be advantageous.

Personal Attributes

• A genuine passion for food.
• Highly organised, methodical and proactive.
• Excellent attention to detail, with the ability to identify errors and inconsistencies.
• A confident communicator who can work effectively across teams and departments.
• Solutions-focused, with a continuous-improvement mindset.
• Able to prioritise effectively in a fast-paced, growing business.
• Takes ownership and pride in delivering accurate, high-quality work.

We ensure you're rewarded for all your hard work, which is why we offer a comprehensive benefits package which includes but is not limited to:

• Contributory pension scheme
• Grow your career with our Career Pathways and MyLearning programmes
• Quick access for you and your immediate family to a Digital GP, and wider healthcare benefits
• Exclusive travel discounts with TUI, Expedia, Booking.com and many more
• Save money on your food shop with discounts on Tesco, Sainsbury's, Morrisons and many more
• Up to 44% off cinema tickets to enjoy your favourite blockbuster
• Receive cash rewards every time you spend and use them on a wide range of brands
• Un‑wind with us with free wellness, mindfulness and exercise classes
• You can share all discounts and offers with your friends and families

About Us

As part of Compass you'll help to feed people, fuel progress and forge connections in around 6,000 venues. Join us to grow your career with the industry leader, and get competitive pay, great perks and unrivalled opportunities for learning and development, at one of the UK's biggest businesses.

Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive - because diversity is our strength!