Kitchen Administrator - Edinburgh International Conference Centre

Chartwells Independent; City of Edinburgh; On-site; GBP 15,000 - 21,000; Part time

Benefits offered by this job

Healthcare

Annual leave

Meals on duty

Life assurance

Pension scheme

Employee wellbeing support

Job summary

Levy/Beverage Services at the Edinburgh International Conference Centre (EICC) is recruiting a Kitchen Administrator for Nourish. This part-time role focuses on efficient administrative support for the kitchen, including records, procurement, invoicing, stock control and compliance documentation, working closely with chefs and the operations team.

The successful candidate will be highly organised, detail-oriented, and able to handle fast-paced hospitality environments while maintaining accurate

Responsibilities

• Maintain accurate kitchen administration records and filing systems.
• Ensure all compliance paperwork is completed, filed, and stored.
• Process supplier invoices and verify against delivery notes.
• Support stock reporting and inventory control.
• Monitor HACCP, food safety, health & safety, and allergen records.

Job description

Kitchen Administrator - EICC - Nourish - Part Time

£18,000 + excellent benefits including healthcare, wellbeing support, annual leave plus bank holidays, life assurance, meals on duty, and more.

Overview:

Levy is the vibrant and exciting sector of Compass Group, the world’s largest catering company. We work at some of the greatest venues in the world, delivering legendary experiences in food, drink, and hospitality.In the UK and Ireland, we are proud to have a wealth of long-standing partnerships with venues across sport, entertainment, and events. Our partnerships include venues such as Excel London, The O2, Wimbledon, Twickenham, Aviva Stadium, Tottenham Hotspur, Aston Villa and Scottish Event Campus (SEC).

As part of our growth strategy, we have expanded into Europe, operating multiple venues in the Netherlands and Germany, including the iconic Johan Cruyff Arena in Amsterdam and the Uber Arena in Berlin. Our ambition is continued growth across the UK and continental Europe.

At the core of what we do is the belief that sustainably sourced great food and drink, coupled with exceptional service is key to creating bespoke legendary experiences at our venues. Beyond the plate, we are valued by our clients as visionary venue partners, providing a range of partnership lead solutions that enhance the experience of fans and guests within the venues that we operate. With a focus on data and insights, we initiate and deliver change through our design and build teams, whilst providing additional commercial benefits through other channel brands, such as Lyvera, Keith Prowse. KERB, Peppermint and Levy Merchandise. Focused on ‘doing the right thing’ for our people and the planet. sustainability, wellbeing, diversity, and inclusion are at the heart of what we do. We have a commitment to significantly reducing our carbon impact, are official partners of Paralympics GB, and are proud to pay all our team members at least the Real Living or London Living Wage.

ROLE PURPOSE

The Kitchen Administrator plays a vital role in supporting the smooth and efficient operation of the Nourish kitchen at the EICC. This position is responsible for managing administrative processes, maintaining accurate records, supporting procurement and stock control activities, processing invoices, coordinating supplier communications, and ensuring compliance documentation is up to date.

The successful candidate will be highly organised, detail-oriented, and capable of working in a fast-paced hospitality environment while supporting chefs, kitchen managers, suppliers, and the wider operations team.

KEY RESPONSIBILITIES

Administration & Record Management

• Maintain accurate kitchen administration records, filing systems, and documentation.
• Ensure all kitchen compliance paperwork is completed, filed, and stored appropriately.
• Manage digital and paper-based records in line with company procedures.
• Prepare reports, spreadsheets, and administrative documents as required.

Procurement & Purchasing Support

• Assist with the placement and management of food, beverage, and non-food orders.
• Liaise with suppliers regarding deliveries, shortages, pricing, and product queries.
• Maintain purchasing records and update supplier information as required.
• Support the kitchen management team with inventory and stock reporting.

Invoice Processing & Financial Administration

• Verify delivery notes against purchase orders and invoices.
• Process supplier invoices accurately and within agreed timescales.
• Assist with budget tracking and cost reporting.
• Investigate and resolve discrepancies with suppliers and internal departments.

Stock & Inventory Administration

• Support stock-taking activities and maintain inventory records.
• Monitor stock movement documentation and ensure accurate data entry.
• Produce stock and purchasing reports for management review.
• Assist in identifying variances and supporting corrective actions.

Compliance & Food Safety

• Maintain records relating to HACCP, food safety, health and safety, and allergen management.
• Ensure compliance documentation is complete, accurate, and audit-ready.
• Support internal and external audits by preparing required documentation.
• Monitor certification and training records for kitchen team members.

Communication & Team Support

• Act as a key administrative point of contact for the kitchen department.
• Coordinate communication between kitchen teams, suppliers, and other venue departments.
• Support scheduling of meetings, training sessions, and administrative tasks.
• Provide general administrative assistance to the Executive Chef and management team.

PERSON SPECIFICATION

• Highly organised and methodical.
• Proactive and self-motivated
• Reliable and dependable.
• Positive and collaborative team player.
• Flexible and adaptable to changing operational demands.
• Professional approach with excellent customer service skills.

What you'll get in return

• Competitive salary with bonus and full company benefits
• Annual leave plus bank holidays, your birthday off, and a holiday purchase scheme
• Healthcare & wellbeing: Aviva Digicare, Medicash (dental, optical, therapy treatments)
• Mental health support: 24/7 Employee Assistance Programme
• Family benefits: Enhanced maternity, paternity, and adoption leave. 2 days? additional leave after returning from maternity leave, day off for your baby?s first birthday, enhanced family leave
• Perks & discounts: Shopping, entertainment, and travel discounts, 20% off Nuffield Health and 10% off PureGym memberships
• Financial wellbeing: Pension scheme, Life Assurance, preferred rates on salary finance products
• Development opportunities: Professional subscriptions, ongoing training and structured career pathways
• Meals on duty included