JUST CENTRE ADMINISTRATOR

University of Manchester; Manchester; On-site; GBP 26,000 - 34,000; Full time

Job summary

The University of Manchester invites applications for a JUST Research Centre Administrator to provide proactive administrative and operational support for the JUST Research Centre and related activities. You will help maintain smooth running in a dynamic and inclusive environment.

Key duties include coordinating communications with academics and external partners, assisting with grant paperwork, managing mailing lists, and organising venues, travel, catering, and registrations for research

Qualifications

• Administrative experience within a busy office environment.
• Demonstrate organisational skills and attention to detail.
• Good verbal and written communication skills demonstrating an ability to deal with a diverse range of individuals both internal and external to the organisation.
• Demonstrate team-working skills to work within a collaborative environment and liaise with academics, administrators and wider University and external teams.
• Ability to work with minimum supervision and to show initiative and ability to adapt to constantly changing challenges.
• Experience with HE research administration and related software tools is desirable.

Responsibilities

• Maintain good working relationships within the Centre and with stakeholders by offering excellent customer care.
• Assist with preparation of paperwork relating to grant applications and reports to funders.
• Maintain accurate mailing lists for academics and external stakeholders.
• Support colleagues by proactively finding solutions and escalating when required.
• Organise grant-related activities: quotations, venue bookings, travel, accommodation, catering, registrations.

Skills

Administrative experience

Organisational skills

Verbal and written communication

Teamwork

Initiative and adaptability

Tools

Eventbrite

Asana

Canva

Oracle

iProc

PURE

Key Travel

Job description

We are seeking a motivated and collaborative individual to join our team as a JUST Research Centre Administrator. This role offers an exciting opportunity to provide comprehensive and proactive administrative and operational support for the delivery of the JUST Research Centre and associated activities within a dynamic and inclusive environment.

You will be responsible for:

• Maintain good working relationships within the Centre and with the respective stakeholders both internal and external by offering excellent customer care service: relaying email messages, prompt answering or escalating of queries, welcoming and registering guests.
• Assisting with the preparation of paperwork relating to grant applications and reports to funders.
• Maintain accurate mailing lists for academics, researchers and external stakeholders and circulate the relevant information within the research group.
• Support colleagues by proactively finding solutions for problems presented and work independently to find resolution, recognising when escalation is required.
• Support the organisation and delivery of grant related research activities (quotations and bookings for venues, booking travel and accommodation, arranging catering, monitoring registrations etc) as necessary.

We welcome candidates who bring diverse perspectives, experiences, and approaches to their work.

About You

We encourage applications from individuals with a wide range of backgrounds and experiences. You should demonstrate:

Essential Criteria

• Administrative experience within a busy office environment
• Demonstrate organisational skills and attention to detail
• Good verbal and written communication skills demonstrating an ability to deal with a diverse range of individuals both internal and external to the organisation
• Demonstrate team-working skills to work within a collaborative environment and liaise with academics, administrators and wider University and external teams
• Ability to work with minimum supervision and to show initiative and ability to adapt to constantly changing challenges

Desirable Criteria

• Experience of software packages including Eventbrite, Asana, Canva
• Knowledge and experience of using University systems such as Oracle, iProc, PURE and Key Travel
• Experience of research administration in an HE environment
• Experience of working in a process driven team environment, demonstrating an ability to provide support for colleagues
• Interest in issues related to the areas of research of the Centre: environmental sustainability, decarbonisation/net zero, and social justice

We value transferable skills and real-world experience as much as formal qualifications.

Our benefits include:

• Generous employer pension contribution
• Christmas closure across all departments outside of annual leave and bank holidays
• Purple Place employee discount platform

For more information, please see University of Manchester Benefits. You can also find information on our Flexible and Hybrid working here.

We are an open place of enquiry and challenge. We embrace and celebrate difference, diversity and debate, and we pride ourselves on being a place of education, learning and community where we are able, within the law, to question and test received wisdom, express new ideas and explore controversial or unpopular topics and opinions. Find out more from our Freedom of Speech Policy.

Enquiries about the role, shortlisting and interviews

Name: Doyin Mansell

Email Address: [e-mail]

General enquiries and administrative support

[e-mail]

Technical and job portal support

https://jobseekersupport.jobtrain.co.uk/support/home

This role is not eligible for Skilled Worker visa sponsorship. Applicants must demonstrate the right to work in the UK.

Applications close at midnight on the closing date.