Junior Team Assistant

APCO Worldwide; London; On-site; GBP 25,000 - 30,000; Full time

Job summary

APCO Worldwide is seeking a proactive Junior Team Assistant to ensure smooth day-to-day office operations. This hands-on role involves administrative support, guest relations, and event coordination within a collaborative team. Ideal candidates are highly organized, team players with strong communication skills and at least 2-3 years of relevant experience.

Benefits

Private medical insurance

Mental health support

Annual health, wellbeing, and fitness allowance

Qualifications

• Minimum of 2-3 years experience in an administrative or office support role.
• Strong communication skills, both written and verbal.
• Excellent organizational skills and ability to work under pressure.

Responsibilities

• Manage and respond to emails and calls, ensuring timely communication.
• Greet and welcome visitors, maintaining a positive first impression.
• Support the coordination of office events and logistics.

Skills

Organizational skills

Proactive problem-solving

Customer service

Tools

Microsoft Office Suite

Job description

We’re looking for a proactive and hands-on Junior Team Assistant to join our friendly and collaborative team. This is a vibrant role that goes beyond the desk—it's perfect for someone who enjoys rolling up their sleeves and taking an active role in ensuring the office is a welcoming and efficient space for everyone.

The Role

Your role as Junior Team Assistant will be pivotal in ensuring the day-to-day operations of the office run seamlessly. Whether you’re helping set up a meeting room, answering calls, or walking through the office to make sure all is in order, your contributions will help create a supportive and welcoming environment for both staff and visitors.

This is not a desk-based role - it’s an active, dynamic position that will suit someone who thrives on variety and enjoys being hands-on. If you’re someone who enjoys being at the center of activity and is always ready to lend a helping hand, we’d love to hear from you.

Key Responsibilities

1. Administrative Support:

• Manage and respond to emails and calls, ensuring timely and professional communication.
• Generate purchase orders (POs), manage subscription renewals, and oversee contract signatures.
• Handle other ad hoc administrative tasks, ensuring smooth day-to-day operations.

2. Guest Relations & Reception Support:

• Greet and welcome visitors, ensuring a positive first impression.
• Maintain and update guest lists, liaising with reception to prepare for visitors.
• Assist internal and external visitors in navigating the office.

3. Office Maintenance & Coordination:

• Walk through the office regularly to ensure it is tidy, organized, and well-maintained.
• Oversee meeting room setups and ensure rooms are refreshed after use.
• Manage and maintain office supplies, including replenishing stock for coffee machines, dishwashers, and kitchen essentials.
• Proactively identify and resolve any issues related to office cleanliness or organization.

4. Team Collaboration & Event Support:

• Support the coordination of office events, working closely with internal groups
• Assist with event logistics, vendor coordination, and ensuring events run smoothly.
• Foster a collaborative and supportive office culture by working closely with colleagues across departments.

About You

We are looking for someone who is:

• Highly organized:You have exceptional attention to detail and can manage multiple priorities effectively.
• Proactive:You take initiative and are always looking for ways to improve processes and solve problems before they arise.
• A team player:You thrive in a collaborative environment and enjoy supporting others to achieve shared goals.
• Service-oriented:You’re approachable, professional, and take pride in delivering excellent customer service.
• Flexible:You’re willing to adapt to changing priorities, support a wide variety of tasks, and adjust your schedule when needed.
• Energetic:This is an active, hands-on role that requires someone who enjoys being on their feet and engaging in dynamic work.

Desired Skills and Experience

• A minimum of 2-3 years experience in an administrative or office support role.
• Strong communication skills, both written and verbal, with a professional and friendly demeanor.
• Excellent organizational skills and the ability to work well under pressure.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with purchase order generation, subscription renewals, and/or contract administration is a plus.
• A proactive approach to identifying and resolving issues.

We are recognised as one of the best agencies to work for in our industry, providing:

• The opportunity to work on a diverse range of clients and projects with some of the industry’s best and brightest.
• A collegial and collaborative working environment, where you will work closely with colleagues from around the world.
• Significant opportunities to develop professionally, with extensive training and personal development programmes.
• A competitive compensation and benefits package, including private medical insurance and mental health support.
• An enhanced Parental leave policy for all our employees from day one
• A paid opportunity each year to contribute to your community as part of our APCO Gives Back scheme.
• Annual health, wellbeing, and fitness allowance.
• Industry-leading global exchange program.

About APCO In London

APCO London has over 120 staff working across more than 100 clients and sits at the centre of the agency’s global operations. Thanks to a diverse and multilingual team, APCO London leads on many of the agency’s most dynamic global assignments. With a growing client base in the most pressing issues facing the world today such as the transition to Net Zero and access to healthcare, APCO has been a fixture of the UK communication’s market since 1996 and continues to be at the forefront of the seismic changes facing economies and societies today. We are a truly integrated agency, with deep expertise and experience across the full range of communication offerings including corporate communications, public affairs, digital strategy and paid media, as well as capital markets thanks to our recent acquisition of Camarco.