Junior Subcontract Compliance Officer - Middlesbrough

Altrad UK, Ireland & Nordics; Tees Valley; On-site; GBP 20,000 - 28,000; Full time

Job summary

Altrad are currently looking for a Junior Subcontract Compliance officer to join the team based in Middlesbrough. The role focuses on managing subcontractor qualification, ensuring due diligence, and administering PQQs to assess compliance.

You will interact with HSEQ and other stakeholders to obtain approvals and maintain accurate records. The position requires strong administrative skills, attention to detail, and experience with subcontractor processes.

Qualifications

• Strong administrative and organisational skills.
• Excellent attention to detail with ability to manage multiple priorities.
• Experience in subcontractor compliance, procurement or administration processes.
• Confident communicator able to collaborate across departments.
• Experience with ERP systems such as Microsoft Business Central is desirable.

Responsibilities

• Manage and improve the Subcontractor qualification/due diligence process.
• Process new Subcontractor requests within SLAs.
• Review and approve PQQs to assess subcontractor suitability and compliance.
• Coordinate with HSEQ and stakeholders to meet compliance requirements.
• Maintain Subcontractor records in Business Central including insurance, addresses and contracts.
• Verify CIS status with HMRC and address discrepancies.
• Ensure Subcontractors comply with the Code of Conduct.
• Support audits with accurate subcontractor records.
• Contribute to process improvements within the Subcontract Compliance Team.

Skills

Administrative skills

Organisational skills

Attention to detail

Cross-department collaboration

Tools

Microsoft Business Central

SharePoint

MS Office (Word/Excel/PowerPoint)

Job description

Altrad are currently looking for a Junior Subcontract Compliance officer to join the team based in Middlesbrough.

Key Deliverables

• Manage and seek to continuously improve the Subcontractor Qualification / due diligence process in accordance with company procedures and governance requirements;
• Process new Subcontractor requests within departmental Service Level Agreements (SLAs);
• Review, challenge, complete, administer and approve Pre-Qualification Questionnaires (PQQs) to assess Subcontractor suitability and compliance;
• Liaise with HSEQ and other stakeholders to ensure Subcontractor compliance requirements are met and gain the relevant approvals of all new and re-review PQQ’s;
• Set up and maintain accurate Subcontractor records within Business Central including; insurance documents, registered addresses or entity changes, credit checks, periodic annual compliance reviews and any Subcontractor specific contract documents or agreements;
• Verify all Subcontractors with HMRC to determine Construction Industry Scheme status and review and investigate unmatched HMRC verifications and resolve discrepancies where appropriate (including re-verification of Subcontractors following notification of CIS status changes);
• Ensure all Subcontractors are in compliance with the Altrad Group Code of Conduct;
• Ensure three-yearly due diligence reviews and PQQ re-assessments are completed for all active Subcontractors;
• Determine Subcontractor approval status (Full or Minor Approval) through assessment of PQQ information provided, financial standing, credit reports and HSEQ feedback; and
• Build effective working relationships with stakeholders at all levels and support wider team objectives.
• Review and administer Subcontractor Orders and approve within Microsoft Business Central System according to individual DOA limits;
• Liaise with operational and site teams to resolve Subcontractor Order queries and system errors;
• Escalate complex issues, compliance concerns and approval exceptions to the Subcontract Compliance Manager / Senior Management, as appropriate.
• Ensure compliance of Subcontractors, colleagues and self with the Altrad Group Code of Conduct;
• Maintain effective communication and build positive working relationships with stakeholders at all levels of the business,
• Support internal and external audits by maintaining accurate and auditable Subcontractor records;
• Contribute to process improvements and compliance initiatives within the Subcontract Compliance Team; and
• Undertake any other duties reasonably required to support the team and wider business objectives.

Key Requirements / Qualifiations

• Strong administrative and organisational skills;
• Excellent attention to detail and ability to manage multiple priorities;
• Experience of Subcontractor compliance, procurement or administration processes;
• Confident communicator with the ability to work collaboratively across departments;
• A team player; and
• Experience with ERP systems such as Microsoft Business Central is desirable.
• Willingness to learn and use new systems and web-based applications, including SharePoint and Microsoft Business Central;
• Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint; and
• Previous experience in an administrative, compliance, procurement or subcontract support role is desirable but not essential.