Junior EA – Investment Banking

Orlaroseassociates; Greater London; On-site; GBP 42,000 - 55,000; Full time

Job summary

Orlaroseassociates is recruiting for an Executive Assistant to join the Investment Banking Department of an established firm in London. The role combines high-level EA support with general administrative duties in a fast-paced banking environment.

The successful candidate will manage diaries, arrange travel, assist with presentations, and coordinate events, while handling correspondence and daily administrative tasks as required by the HR Director and Investment Banking leadership.

Responsibilities

• Diary management, ensuring effective use of time and preparation of papers and information in advance
• Booking and coordinating travel and accommodation
• Organising and coordinating networking and completion dinners, and other events as required
• Assisting with the drafting, amending and preparation of presentations
• Proofreading and formatting documents
• Answering and directing incoming phone calls, taking messages and actioning as appropriate
• Processing expenses on a monthly basis
• Meeting and greeting clients and visitors, and preparing refreshments
• Printing and binding presentations
• Photocopying and scanning
• Undertaking any other duties as requested by the Investment Banking Department
• Answering and directing switchboard calls
• Opening and distributing post
• Checking stock levels (stationery, paper and kitchen) and ordering supplies
• Undertaking any other administrative duties as requested by the HR Director

Job description

Executive Assistant to Investment Banking Division

About the Role

We're recruiting on behalf of a well-established investment banking firm for an Executive Assistant to join their Investment Banking Department. This is a varied role combining high-level EA support with general administrative duties, ideal for a proactive, detail-oriented professional comfortable working in a fast-paced banking environment.

Key Duties and Responsibilities

• Diary management, ensuring effective use of time and preparation of papers and information in advance


• Booking and coordinating travel and accommodation


• Organising and coordinating networking and completion dinners, and other events as required


• Assisting with the drafting, amending and preparation of presentations


• Proofreading and formatting documents


• Answering and directing incoming phone calls, taking messages and actioning as appropriate


• Processing expenses on a monthly basis


• Meeting and greeting clients and visitors, and preparing refreshments


• Printing and binding presentations


• Photocopying and scanning


• Undertaking any other duties as requested by the Investment Banking Department

General Administrative Tasks

• Answering and directing switchboard calls


• Opening and distributing post


• Checking stock levels (stationery, paper and kitchen) and ordering supplies


• Undertaking any other administrative duties as requested by the HR Director