Executive Assistant

Paragon Personnel Ltd; Greater London; On-site; GBP 47,600 - 64,400; Full time

Job summary

Paragon Personnel Ltd is assisting a prestigious global Investment Bank's Wealth Management division to hire a Dynamic Team Assistant for a 6-month temporary assignment. Core hours are 9:00am–6:00pm, five days in the office with overtime at time and a half.

You will support senior leaders with high-volume communications, calendar coordination, travel and expenses, and broader administrative tasks in a fast-paced, professional environment.

Qualifications

• 3+ years as Team Assistant, ideally with 2+ years in banking/financial services.
• Outstanding communication, attention to detail, and strong MS Office proficiency.

Responsibilities

• High-volume communication management from calls, messages, and emails.
• Meeting and calendar coordination across multiple busy calendars.
• Travel arrangements and expense processing with accuracy and timeliness.
• General administrative support including archiving, filing, and ad hoc projects.

Job description

Exciting Opportunity: Dynamic Team Assistant - Top Investment Bank 6 month temp

Core Hours: 9:00am - 6:00pm /5 days in office- No remote working £26ph + overtime at time and a half- £56k Anual

Are you a proactive, highly organised professional with a flair for multitasking and a passion for excellence? We’re partnering with a prestigious, global Investment Bank seeking a talented and experienced professional for their wealth management division, to join their fast-paced environment and support senior leaders— Partner to Analyst level.

The Role

In this pivotal role, you’ll be the backbone of a high-energy team, ensuring smooth daily operations and top-notch communication. Key responsibilities include:

• High-Volume Communication: Skilfully managing a heavy flow of phone calls—placing, screening, routing, and taking detailed messages.
• Meeting & Calendar Coordination: Organizing meetings and conference calls while efficiently managing multiple, busy calendars.
• Travel & Expense Management: Coordinating complex travel arrangements (flights, multi-leg journeys, visa applications, car transfers, and hotel reservations) and processing expense reports with accuracy and timeliness.
• General Administrative Excellence: Providing comprehensive support through tasks like copying, archiving, filing, and ad hoc projects that keep the team running like a well-oiled machine.

What We’re Looking For

• Experience: A minimum of 3 years as a Team Assistant, ideally with 2+ years in the banking or financial services sector, supporting high-calibre, busy teams.
• Skills: Outstanding communication (in person, on the phone, and via email), impeccable attention to detail, strong technical proficiency (MS Outlook, Word, Excel, PowerPoint), and the ability to thrive under pressure while juggling multiple tasks.

What’s on Offer

Join a vibrant, results-driven environment where every day is an opportunity to make an impact. Enjoy a role that combines administrative mastery with the excitement of supporting top-tier financial professionals, all within a dedicated office setting (Core Hours: 9:00am - 6:00pm, Monday to Friday).

Ready to Elevate Your Career?

If you’re excited by the prospect of contributing to a fast-moving, industry-leading team and have a track record of delivering excellence under pressure, we’d love to hear from you. Apply now to take the next step in your career with a firm renowned for its confidentiality and industry prestige.