Graduate Italian/German-speaking Operations Executive

Martin Randall Travel; Greater London; On-site; GBP 26,000 - 35,000; Full time

Benefits offered by this job

22 days annual leave

Museum membership

Pension contribution

Health and travel insurance

Training and development opportunities

Job summary

Martin Randall Travel in London seeks an experienced travel administrator to support arts-focused tours. You will book hotels, transport, meals, and visits, liaise with suppliers, and assist tour leaders with documents and feedback.

The role involves budgeting, updating our database, handling client queries, and attending events, with opportunities to travel to inspect venues and hotels. Full-time, permanent contract.

Qualifications

• Excellent spoken and written English to native-speaker standard.
• Undergraduate degree (or equivalent), ideally with one year’s office experience.
• Fluent Italian and/or German; Spanish is a further advantage.
• Efficient and flexible with proven ability to work to deadlines and pay attention to detail.
• Knowledge of, and genuine interest in, the arts (classical music, art, architecture, archaeology).

Responsibilities

• Booking hotels, transport (flights, trains, coaches), restaurants, visits.
• Collaborating with suppliers (ground handlers, museums, box offices, local guides, private homes, gardens, archaeological sites, churches, wine producers).
• Briefing the tour leaders; compiling their documents; giving feedback.
• Assisting with client queries and special arrangements.
• On our music festivals: contracting artists, sourcing venues, chartering ships, dealing with lighting technicians and caterers.
• Costing tours; keeping to budget.
• Updating our database; working with our website.
• Keeping reading lists, background information, and online resources up to date.
• Proofing client documents, brochure text and website content.
• Attending client events and tour managing; travelling to inspect prospective hotels and to attend trade fairs.

Skills

Excellent English

Fluent Italian

Fluent German

Spanish advantageous

Arts knowledge

Education

Undergraduate degree or equivalent

Job description

• Booking hotels, transport (flights, trains, coaches), restaurants, visits.
• Collaborating with suppliers (ground handlers, museums, box offices, local guides, private homes, gardens, archaeological sites, churches, wine producers).
• Briefing the tour leaders; compiling their documents; giving feedback.
• Assisting with client queries and special arrangements.
• On our music festivals: contracting artists, sourcing venues, chartering ships, dealing with lighting technicians and caterers.
• Costing tours; keeping to budget.
• Updating our database; working with our website.
• Keeping reading lists, background information, and online resources up to date.
• Proofing client documents, brochure text and website content.
• Attending client events and tour managing; travelling to inspect prospective hotels and to attend trade fairs.

• Booking hotels, transport (flights, trains, coaches), restaurants, visits.
• Collaborating with suppliers (ground handlers, museums, box offices, local guides, private homes, gardens, archaeological sites, churches, wine producers).
• Briefing the tour leaders; compiling their documents; giving feedback.
• Assisting with client queries and special arrangements.
• On our music festivals: contracting artists, sourcing venues, chartering ships, dealing with lighting technicians and caterers.
• Costing tours; keeping to budget.
• Updating our database; working with our website.
• Keeping reading lists, background information, and online resources up to date.
• Proofing client documents, brochure text and website content.
• Attending client events and tour managing; travelling to inspect prospective hotels and to attend trade fairs.

Requirements

• Excellent spoken and written English, to native-speakerstandard.
• Undergraduate degree (or equivalent), ideally with one year’s office experience.
• Fluent Italian and/or German. Spanish is a further advantage.
• Efficient and flexible with proven ability to work to deadlines and pay attention to detail.
• Knowledge of, and genuine interest in, the arts (classical music, art, architecture, archaeology).

We are also interested in hearing from candidates with a background in art history, classical music, the ancient world, Asian and/or Middle Eastern Studies.

Location

Chiswick, London. Full time in the office for an induction period, and minimum three days in the office following that.

Contract

Permanent, subject to a probationary period.

Salary

£30,000 per annum plus benefits, including 22 days annual leave (plus bank holidays), museum membership, training and development opportunities, pension contribution and health and travel insurance.

Application deadline

- 1st September 2026