IT Project Coordinator

JCDecaux UK Ltd; Greater London; On-site; GBP 35,000 - 52,000; Full time

Job summary

JCDecaux UK Ltd is seeking an IT Project Coordinator to support planning, coordination and execution of IT projects. Reporting to the Programme Office Director, you will work with Project Managers to ensure initiatives meet business needs and drive improvements.

You will assist with plans, schedules, documentation and progress reporting; organise meetings and minutes; and help maintain logs of risks and changes. Strong communication and organisational skills are essential.

Qualifications

• Educated in a Business, IT, or engineering-related field or possess relevant industry experience.
• Basic project management qualification (e.g., PRINCE2 Foundation) or equivalent relevant experience is advantageous.
• Proficiency in using project management software (e.g., Microsoft Project, Monday etc) is preferred.

Responsibilities

• Project Management: Assist in planning and coordinating project activities.
• Project Management: Support the development of project plans and schedules.
• Documentation: Maintain project documentation, including plans, schedules, and reports.
• Monitoring: Monitor progress and report issues or risks to the project manager.

Skills

Planning

Documentation

Communication

Organisation

Issue tracking

Certification study

Education

PRINCE2 Foundation

Tools

Microsoft Project

Monday

Job description

The role of IT Project Coordinator at JCDecaux is essential in supporting the successful planning, coordination, and execution of various projects. This position is located within the IT Division and reports directly to the Programme Office Director. The IT Project Coordinator will work closely with Project Managers and Directors to ensure projects align with business needs and contribute to continuous improvement initiatives across processes, systems, and working practices. JCDecaux UK is a challenging and ever evolving company where improvements to processes, systems and working practices are continually strived for, and the role of IT Project Coordinator is crucial to the wider company’s success.

What you'll be doing...

Project Management

• Assist in planning and coordinating project activities.
• Support the development of project plans and schedules.
• Maintain project documentation, including project plans, schedules, and reports.
• Monitor project progress and report on any issues or risks to the project manager.

Communication and Coordination

• Facilitate communication among project team members and stakeholders.
• Schedule and organise project meetings, including preparing agendas and taking minutes.
• Ensure that project deliverables are communicated and understood by all stakeholders.

Documentation and Administration

• Maintain accurate and up-to-date project logs, including action items, risks, issues, and changes.
• Assist in the preparation and distribution of project status reports.
• Manage project-related administrative tasks, such as data entry, filing, and document control.

Quality Management

• Foster a culture of continuous improvement by examining all outcomes of processes and implementing improvements regardless of the outcome's nature.
• Ensure adherence to Standing Operating Procedures (SOPs) across departments, ensuring they are auditable, and that any non-adherence identified during audits is addressed with timely corrective actions.
• Ensure compliance with all relevant laws, regulations, and industry standards related to IT and data management.
• Ensure adherence to project management methodologies and standards.
• Assist in the review and quality control of project deliverables.

Personal

• Actively look to senior members of the team to learn leadership, methodology, and people skills.
• Use own initiative and actively seek out work during quieter periods where assistance can be given on administrative tasks.
• Demonstrate proven self-working and motivational skills.

Tools

• Organise and understand project management templates and tools.
• Use project management software and tools to assist in tracking and reporting project progress.

Knowledge

• Commit to understanding the business needs across the organisation.
• Stay informed about best practices in project management and apply them to support project success.

Skills

• Be able to commit to self-study for project management certification.
• Excellent written and presentational skills.
• Strong organisational skills and diligence.
• Effective communication skills (written and oral presentation).
• Good analysis, testing, and troubleshooting skills.

A little bit about you...

Educated in a Business, IT, or engineering-related field or possess relevant industry experience. Basic project management qualification (e.g., PRINCE2 Foundation) or equivalent relevant experience is advantageous. Proficiency in using project management software (e.g., Microsoft Project, Monday etc) is preferred.

A little bit more about us...

We believe in building a diverse and inclusive culture and positive employee experience. We are One Team, more than just ourselves. We are customer first, we understand, and help solve our customers’ problems. We Test & Learn, we are empowered to learn and grow, unafraid of change. We choose to care, we are committed to doing the right thing, the right way. It’s really important to us that we give as much to our colleagues as they give to us. Our latest Belonging Survey showed that our colleagues feel valued and listened to as we continue to build an environment where everyone can thrive, grow, belong and be their authentic selves. We believe that diversity of thought, experience and background provides the platform for great creativity, We are committed to equal employment opportunities regardless of race, colour, ancestry, religion, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.

Many of our Colleagues work flexibly in many different ways. Please talk to us at interview about the flexibility you need. We can’t promise to give you exactly what you want, but we do promise not to judge you for asking.

We’re JCDecaux, the world’s largest Digital Out-of-Home media business. You’ll have used or seen our products, services and communication channels, even if you didn’t realise it was us, because they’re at the heart of communities on high streets and major roads and in transport hubs, shopping malls and supermarkets across the country in more than 80 countries worldwide. Our communication channels help businesses grow and thrive, and help non-commercial organisations reach the widest possible audience for their important messages. Our talented team make all this happen, working in a wide variety of roles to connect brands and communities. We’re really proud that 50p in every £1 of revenue is reinvested into the communities we serve, so we can provide innovative, environmentally-responsible infrastructure and services designed to make cities better for everyone. This principle has been at the heart of our business from the beginning. If you join us, you will make a real difference.