IP Administrator – Hybrid Role with Growth & Benefits

Withers & Rogers; Bath; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Healthcare cash plan

Flexible working options

Enhanced Parental Leave

Job summary

Withers & Rogers is seeking an experienced IP Administrator to join our patent administration team. The role involves managing inboxes, maintaining the case management system, drafting correspondence, and preparing official forms for UK/European patent applications, with hybrid working options.

The ideal candidate will have patent administration experience or a strong admin background, excellent communication, attention to detail, and the ability to manage a busy workload while supporting

Qualifications

• Patent administration experience is preferred, or a strong administration background.
• Good communication skills and ability to interact with all levels of internal and external contacts.
• Attention to detail and pride in work product.
• Ability to balance and prioritise workload, remain composed and level-headed during busy periods, and support other team members.

Responsibilities

• Managing own and team inboxes, processing emails and post (mainly electronic but some hard copy).
• Accurate and daily maintenance of the case management system, following workflows and generating standard correspondence from templates.
• Full secretarial support, including preparation of draft emails and letters, and reformatting of documents including patent specifications.
• Preparation of official forms for UK, European and other patent applications, including online filing software, payment of official fees and reporting accurately.
• Organising and prioritising own workload and maintaining a level-headed approach in a busy environment.
• Accurately following Withers & Rogers processes and client-specific procedures.
• Producing/maintaining documentation to capture processes for key clients.
• Accurate preparation and processing of invoices, using e-billing systems where necessary.

Skills

Microsoft Office

Attention to detail

Communication

Time management

Teamwork

Tools

Case management system

Online filing software

E-billing systems

Job description

Withers & Rogers is seeking an experienced IP Administrator to join our patent administration team. The role involves managing inboxes, maintaining the case management system, drafting correspondence, and preparing official forms for UK/European patent applications, with hybrid working options.

The ideal candidate will have patent administration experience or a strong admin background, excellent communication, attention to detail, and the ability to manage a busy workload while supporting