IP Administration Specialist - Hybrid & Growth-minded

Withers & Rogers; Bradley Stoke; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Healthcare cash plan

Flexible working options

Enhanced Parental Leave

Additional holiday purchase scheme

Positive and welcoming culture

Job summary

Withers & Rogers is seeking an experienced IP Administrator to join our team. This full-time role is ideally based in our Bristol office, with options to work from Sheffield, London or Birmingham, and hybrid working including home days.

You will manage inboxes, process emails, maintain the case management system daily, prepare official forms for UK and European filings, draft correspondence, and support invoices and client records in a busy IP practice.

Qualifications

• Experience in patent administration or strong admin background.
• Excellent MS Office skills (Outlook, Word, Excel).
• Familiarity with case management systems and standard templates.

Responsibilities

• Manage own and team inboxes, process emails and post, and update the case management system.
• Maintain the case management system daily, generate standard correspondence from templates.
• Provide full secretarial support, including drafting emails and letters.
• Prepare official forms for UK/European patent applications and online filings.
• Organise workload, stay calm in busy periods, and follow processes.
• Assist with invoicing and client records, using e-billing where needed.
• Collaborate with Records, Finance, and sister Renewals teams as required.

Skills

Patent administration

Microsoft Office

Case management systems

Attention to detail

Communication

Job description

Withers & Rogers is seeking an experienced IP Administrator to join our team. This full-time role is ideally based in our Bristol office, with options to work from Sheffield, London or Birmingham, and hybrid working including home days.

You will manage inboxes, process emails, maintain the case management system daily, prepare official forms for UK and European filings, draft correspondence, and support invoices and client records in a busy IP practice.