IP Administrator - 12 Month FTC

Marks & Clerk LLP; Cambridge; Hybride; GBP 28 000 - 34 000; Plein temps

Avantages offerts par ce poste

Hybrid Working

Contributory pension scheme

Life assurance

Private medical insurance (after 12 mo

Permanent health insurance (after 12 m

Reimbursement of professional bodyfees

Résumé du poste

Marks & Clerk LLP in Cambridge is seeking an IP Administrator on a 12 Month FTC to support patent fee earners with filing and post-filing tasks. The role involves using Inprotech to record data, generate client communications, and manage document filing while ensuring deadlines are met.

The successful candidate will have prior legal admin experience, strong IT skills (MS Office/Outlook), and good organisational abilities, with IP exposure and CIPA qualification being advantageous.

Qualifications

• Previous administrative experience in a legal environment.
• Strong written and verbal communication skills.
• Good IT skills – including MS Office and Outlook.
• Experience of a document management system (preferred but not essential).
• IP experience.
• CIPA Administrator qualification (preferred but not essential).

Responsabilités

• Process incoming post and record relevant data on Inprotech.
• Generate and forward documentation to clients and internal teams.
• File correspondence electronically in the DMS.
• Monitor due dates/reminders and follow up as required.
• Liaise with external parties to resolve queries or obtain instructions.
• Record service charges and manage related administration.
• Access external information sources to retrieve relevant information.
• Work in line with the firm’s quality policies.

Connaissances

Legal admin experience

Communication skills

IT skills

Document management system

IP experience

CIPA qualification (preferred)

MS Office

Outlook

Outils

MS Office

Outlook

Description du poste

IP Administrator - 12 Month FTC

Cambridge Apply

Help shape the future of intellectual property

Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK with over 50 partners and 350 employees. Our attorneys are highly skilled in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester, Edinburgh, Glasgow and Aberdeen.

Role purpose

The IP Administrator is responsible for providing filing and post-filing assistance in accordance with official rules and regulations, and using the firm’s case management system in order to support the patent fee earners in providing a timely and efficient service.

Principal responsibilities

• Processing incoming post to ensure that relevant data is recorded on Inprotech
• Generating and forwarding documentation to internal and external clients
• Filing of correspondence electronically in the document management system (DMS)
• Monitoring due date/reminder lists and following up as required
• Liaising with external parties to resolve queries or obtain instructions
• Recording service charges as applicable
• Accessing external information sources to check and retrieve relevant information
• Working in compliance with the firm’s quality management systems and policies.

This position may encompass various roles designed for our specific business workflows:

• Case Creation – creating new case records in accordance with client instructions and Intellectual Property filing systems
• Case Administration - recording events, processing documentation, sending out appropriate reminders and ensuring case record information is up to date and accurate
• Filing - preparing and officially filing Intellectual Property Rights (IPR) applications, instructing foreign attorneys and arranging for associated fees to be paid
• Post Filing - obtaining and submitting all documentation required to progress a filed application

Technical knowledge, professional qualifications and experience

The successful candidate will have:-

• Previous administrative experience in a legal environment
• Strong written and verbal communication skills
• Good IT skills – including MS Office and Outlook
• Experience of a document management system (preferred but not essential)
• IP experience
• CIPA Administrator qualification (preferred but not essential)

In addition, the successful candidate will be able to demonstrate:

• A self-motivated and pro-active attitude
• A methodical approach with excellent attention to detail
• Good organisation and prioritisation skills
• The ability to work under pressure and to tight deadlines
• The ability to work independently and as part of a team

Remuneration and benefits

• Competitive salary dependent on qualification and experience
• 26 days’ annual holiday, plus statutory holidays
• Contributory pension scheme
• Hybrid Working
• Life assurance
• Private medical insurance (after 12 months)
• Permanent health insurance (after 12 months)
• Reimbursement of membership fees to professional bodies required for the role

IP Administrator [PDF] Location: Cambridge Permanent / Temporary: Temporary Full / Part Time Full Time

Job Requirements

• Previous administrative experience in a legal environment
• Good IT Skills - including MS Office and Outlook
• Excellent organisation and prioritisation skills
• Be able to attend the Cambridge office two days a week

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