Invoicing Assistant

Selecta; Wakefield; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

25 days annual leave

Life assurance 2x salary

Paid sick leave (5 weeks)

Extended leave policy

Free parking

Unlimited coffee and tea

Career progression

Leadership support

Employee recognition

Mental health support

Job summary

Selecta is hiring an Invoicing Associate to join our team and support the Billing Manager in determining the vision and strategy for the Department, jointly supporting the ongoing integration, transformation and improvements.

The successful candidate will be a key member in a high performing, client focused, transaction processing team that delivers services to a high standard to the rest of Finance and company wide.

Qualifications

• Minimum of 3 years of financial shared services / billing environment.
• Ideal experience in FMCG with a large number of clients.
• ERP and finance application systems experience, notably M3.

Responsibilities

• Perform Daily and Monthly invoicing relating to operated and technical invoicing.
• Compile monthly consolidated backup packs and invoicing for large National Customers
• Liaise with Internal departments to ensure repeat problems are identified and resolved.
• Daily recording of KPI data to improve performance and reduce invoice queries.
• Approval of credit notes, ensuring business requirements are adhered to.
• Ensure client queries are responded to and resolved within agreed SLA’s.
• To provide an excellent customer service, be the key point of contact with any client invoicing queries relating to billing.
• Reduce the number of invoice queries relating to rebates that result in credit notes.
• To be able to manage own workload to ensure all invoicing is ready by monthly cut off dates
• Ad hoc requests from Billing Leader and Head of Shared Services.

Skills

Financial shared services

FMCG experience

ERP M3

MS Office

Stakeholder management

Process improvement

KPIs and performance

Tools

M3 ERP

Excel

PowerPoint

Word

Job description

Selecta is the largest provider of unattended self-serve coffee and convenience food in Europe, leading the way in vending solutions and specialist coffee services. We are hiring a Invoicing Associate to join our team and support the Billing Manager in determining the vision and strategy for the Department, jointly supporting the ongoing integration, transformation and improvements. Taking a lead role in implementing, and later embedding, a cultural change through the finance organisation.

The successful candidate will be a key member in a high performing, client focused, transaction processing team that delivers services to a high standard to the rest of Finance and company wide. Also provide support for end-to-end finance transaction processing and driving process improvement and efficiency through automation, scale and technology, whilst ensuring that transactions are processed in accordance with the business' controls environment and comply with group.

About Selecta

Selecta operates across 16 countries within Europe, serving 12 million people every day. Within the UK we deliver a national service, relied on and trusted by circa 3,500 businesses to serve tasty beverages and snacks at a variety of locations from workplaces to schools, universities and hospitals and everywhere in-between.

Responsibilities

• Perform Daily and Monthly invoicing relating to operated and technical invoicing.
• Compile monthly consolidated backup packs and invoicing for large National Customers
• Liaise with Internal departments to ensure repeat problems are identified and resolved.
• Daily recording of KPI data to improve performance and reduce invoice queries.
• Approval of credit notes, ensuring business requirements are adhered to.
• Ensure client queries are responded to and resolved within agreed SLA’s.
• To provide an excellent customer service, be the key point of contact with any client invoicing queries relating to billing.
• Reduce the number of invoice queries relating to rebates that result in credit notes.
• To be able to manage own workload to ensure all invoicing is ready by monthly cut off dates
• Ad hoc requests from Billing Leader and Head of Shared Services.

Requirements

• Minimum of 3 years of financial shared services / billing environment.
• Ideal experience in FMCG with a large number of clients.
• ERP and finance application systems experience, notably M3.
• Strong user of Microsoft Office range, Powerpoint, Word & Excel.
• Good communication skills with confidence and experience to work at management level.
• Self-starter and able to prioritise workload.
• Experience & knowledge of process improvement methodologies and delivery in operational excellence.
• Evidence of building and maintaining strong relationships with key business stakeholders.
• Credible experience of effectively utilising KPIs to track and drive service performance and quality in a consistent manner.
• Excellent organisational and problem-solving skills, able to manage conflicting demands and priorities.

Applicants must have the Right to Work in the UK permanently.

In line with the Immigration, Nationality and Asylum Act, all applicants will be expected to provide proof of eligibility to work in the UK if invited to interview. Selecta UK recognises the benefits of a diverse workforce and we therefore welcome applications from all backgrounds and all sections of the community.

What’s in it for you?

• 25 days of annual leave plus bank holidays
• Life assurance equivalent to 2x your yearly salary
• Five weeks of occupational paid sick leave for added security
• Extended leave policy for greater flexibility
• Free parking at our Head Office and other depot locations
• Unlimited coffee and tea at our offices to keep you refreshed
• Clear career progression paths with development opportunities
• Strong leadership support to help you thrive
• Employee recognition scheme to celebrate your contributions
• Mental health and wellbeing support, including access to mental health first aiders