Invoicing Assistant

Selecta; Castleford; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

25 days annual leave plus bank hols

Life assurance 2x salary

Sick leave: 5 weeks

Extended leave policy

Free parking at Head Office

Unlimited coffee and tea

Career progression

Leadership support

Employee recognition scheme

Mental health support

Job summary

Selecta is looking for an Invoicing Associate to support the Billing Manager in shaping the department's vision and drive improvements across the finance function. You will join a high-performing team delivering accurate invoicing and KPI-driven enhancements across multiple national customers.

The role requires a relevant accounting qualification (AAT), at least three years in financial shared services or billing, and proficiency with M3 ERP and MS Office tools.

Qualifications

• AAT qualification or equivalent accounting qualification.
• Minimum of 3 years in financial shared services or billing.
• Experience in FMCG environments is desirable.
• Strong Excel and MS Office skills for reporting and analysis.
• Experience with ERP systems (M3) and standard financial controls.

Responsibilities

• Handle daily and monthly invoicing for operated and technical invoicing.
• Prepare monthly consolidated backups and invoicing for large national customers.
• Coordinate with internal departments to identify and resolve recurring issues.
• Record KPI data daily to monitor performance and reduce invoice queries.
• Approve credit notes in line with business requirements and SLAs.
• Maintain high-quality client service and be the main contact for invoicing queries.
• Manage workload to ensure monthly invoicing is ready by cut-off dates.

Skills

MS Office

Excel

Word

PowerPoint

Education

AAT

Tools

M3 ERP

Job description

Selecta is the largest provider of unattended self-serve coffee and convenience food in Europe, leading the way in vending solutions and specialist coffee services. We are hiring a Invoicing Associate to join our team and support the Billing Manager in determining the vision and strategy for the Department, jointly supporting the ongoing integration, transformation and improvements. Taking a lead role in implementing, and later embedding, a cultural change through the finance organisation.

The successful candidate will be a key member in a high performing, client focused, transaction processing team that delivers services to a high standard to the rest of Finance and company wide. Also provide support for end-to-end finance transaction processing and driving process improvement and efficiency through automation, scale and technology, whilst ensuring that transactions are processed in accordance with the business' controls environment and comply with group.

About Selecta

Selecta operates across 16 countries within Europe, serving 12 million people every day. Within the UK we deliver a national service, relied on and trusted by circa 3,500 businesses to serve tasty beverages and snacks at a variety of locations from workplaces to schools, universities and hospitals and everywhere in-between.

Responsibilities

• Perform Daily and Monthly invoicing relating to operated and technical invoicing.
• Compile monthly consolidated backup packs and invoicing for large National Customers
• Liaise with Internal departments to ensure repeat problems are identified and resolved.
• Daily recording of KPI data to improve performance and reduce invoice queries.
• Approval of credit notes, ensuring business requirements are adhered to.

• Ensure client queries are responded to and resolved within agreed SLA's.
• To provide an excellent customer service, be the key point of contact with any client invoicing queries relating to billing.
• Reduce the number of invoice queries relating to rebates that result in credit notes.
• To be able to manage own workload to ensure all invoicing is ready by monthly cut off dates

• Ad hoc requests from Billing Leader and Head of Shared Services.

• Relevant accounting qualification (AAT).
• Minimum of 3 years of financial shared services / billing environment.
• Ideal experience in FMCG with a large number of clients.
• ERP and finance application systems experience, notably M3.
• Strong user of Microsoft Office range, Powerpoint, Word & Excel.
• Good communication skills with confidence and experience to work at management level.
• Self-starter and able to prioritise workload.
• Experience & knowledge of process improvement methodologies and delivery in operational excellence.
• Evidence of building and maintaining strong relationships with key business stakeholders.
• Credible experience of effectively utilising KPIs to track and drive service performance and quality in a consistent manner.
• Excellent organisational and problem-solving skills, able to manage conflicting demands and priorities.

Applicants must have the Right to Work in the UK permanently.

In line with the Immigration, Nationality and Asylum Act, all applicants will be expected to provide proof of eligibility to work in the UK if invited to interview.

Selecta UK recognises the benefits of a diverse workforce and we therefore welcome applications from all backgrounds and all sections of the community.

What's in it for you?

• 25 days of annual leave plus bank holidays
• Life assurance equivalent to 2x your yearly salary
• Five weeks of occupational paid sick leave for added security
• Extended leave policy for greater flexibility
• Free parking at our Head Office and other depot locations
• Unlimited coffee and tea at our offices to keep you refreshed
• Clear career progression paths with development opportunities
• Strong leadership support to help you thrive
• Employee recognition scheme to celebrate your contributions
• Mental health and wellbeing support, including access to mental health first aiders